Administration Assistant

Jinning; Perth; On-site; AUD 99,000 - 105,000; Full time

Benefits offered by this job

Parental leave (26 weeks)

Annual leave (4 weeks)

Long service leave (13 weeks)

Superannuation 17%

Salary packaging

Course discounts

Health insurance

On-campus childcare

Job summary

The University of Western Australia (UWA) invites applications for a full-time role within the Indigenous Portfolio. You will provide high-level executive and administrative support, including diary management and travel arrangements for the DVCI and senior Portfolio staff.

As a trusted partner, you will coordinate administrative functions, draft meeting papers, and ensure timely follow-up on actions while demonstrating respect for Indigenous cultures and communities.

Qualifications

• Relevant tertiary qualifications or equivalent competency.
• Substantial Executive Assistant and administrative experience at the appropriate level.
• Commitment to accuracy and confidentiality.
• Highly developed organisational skills and ability to meet deadlines.
• Demonstrated understanding of Indigenous peoples, cultures and communities.

Responsibilities

• Provide high-level executive and administrative support for the DVCI and senior Portfolio staff, including diary management and travel arrangements.
• Plan, implement and coordinate a range of administrative functions for the Indigenous Portfolio.
• Coordinate agendas and meeting papers and follow up on actions arising.

Skills

Executive support

Administrative experience

Attention to detail

Organisational skills

Indigenous knowledge

Education

Relevant tertiary qualifications or equivalent competency

Job description

• 26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
• 4 weeks annual leave with the option to purchase more.
• 13 weeks long service leave after seven/ten years.
• Salary packaging options.
• 17% superannuation, with the option to reduce to the minimum super guarantee.
• Up to 25% discount on eligible UWA full-fee courses.
• Discounted health insurance, and convenient on-campus childcare options.
• Incremental progression based on 12 months continuous service.

Job no:
Work type: Full Time
Location: Crawley
Categories: Administration & Executive support

• Drive meaningful impact in Indigenous leadership and education.
• Trusted partner to a senior executive in a high profile portfolio.
• Identified position: This role is open to Aboriginal and Torres Strait Islander applicants only, in accordance with Section 50(d) of the Equal Opportunity Act 1984 (WA).
• Full-time appointment on an ongoing basis.
• Base salary range: $99,040 – $104,669 p.a. plus 17% superannuation.

About the area

The Office of the Deputy Vice-Chancellor (Indigenous) (DVCI) is responsible for leading the Indigenous Portfolio and the development and implementation of Indigenous strategy throughout the University. The Office also provides strategic leadership of the School of Indigenous Studies. The Indigenous Portfolio aspires to lead change for Aboriginal people, develop future leaders and demonstrate leadership in Indigenous knowledges.

The Indigenous Portfolio provides stewardship and works in partnership to deliver the University’s Indigenous Workforce Strategy to improve employment outcomes for Indigenous peoples at UWA. In addition, the Portfolio includes the Berndt Museum, and the Poche Centre for Indigenous Health. Through these entities the Office of the DVCI has responsibility to deliver multi-disciplinary teaching and research programs and provide specialised support and services to current and future Indigenous students.

About the opportunity

• Provide a high level of executive and administrative support, including diary management and travel arrangements for the DVCI and senior Portfolio staff.
• Plan, implement and coordinate a range of administrative functions for the Indigenous Portfolio.
• Coordinate agendas and meeting papers including internal communication and follow up on actions arising.

About you

• Relevant tertiary qualifications or equivalent competency.
• Substantial relevant Executive Assistant and administrative experience at the appropriate level.
• Commitment to accuracy and attention to detail and the ability to maintain strict confidentiality and discretion.
• Highly developed organisational skills and demonstrated ability to set priorities and to meet deadlines.
• Demonstrated understanding of, and respect for, Indigenous peoples, cultures and communities.

Note : Employment checks will include information on gender-based violence, sexual harassment, and related misconduct to meet legal obligations.

Confirmation of Aboriginal and Torres Strait Islander heritage will be required for the successful applicant prior to appointment.

Closing date: 11:55 PM AWST on Sunday, 9 August 2026

This position is only open to applicants with relevant rights to work in Australia

If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.

We welcome applications from all backgrounds.

About the University

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australia’s top university.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

Advertised: 24 Jul 2026 W. Australia Standard Time
Applications close: 09 Aug 2026 W. Australia Standard Time