Administration Assistant

MacKillop Family Services; City of Melbourne; On-site; AUD 52,000 - 62,000; Part time

Benefits offered by this job

Salary sacrifice

Wellbeing support

Sanctuary Model

First Nations pathways

Aboriginal staff network

Diversity & inclusion

Job summary

The MacKillop Institute team within MacKillop Family Services is seeking a casual Administration Assistant to provide clerical and office support in South Melbourne.

You'll help with record-keeping, handle day-to-day administrative tasks under supervision, and contribute to a well-organised, compassionate workplace that supports Aboriginal children, young people, and families.

Qualifications

• Some experience in a clerical or administrative role, or equivalent skills gained through training.
• Sound working knowledge of Microsoft Office suite of products and general office software.
• Able to follow established procedures and work reliably under general supervision, exercising limited initiative.
• Good communication and interpersonal skills, with attention to detail.
• A knowledge and understanding of Aboriginal culture and values and an awareness of the current issues faced by Aboriginal children, young people and their families.

Responsibilities

• Provide reliable clerical and administrative support to the team under general supervision.
• Support accurate record-keeping and general office organisation in line with established procedures.

Skills

Calm under pressure

Interpersonal skills

Values-driven

Organisational skills

Microsoft Office proficiency

Tools

Microsoft Office Suite

Job description

About the role:

This a casual administration position situated within The MacKillop Institute team and provides general administrative, clerical and office support to the team. Working under general supervision and following established procedures, the role handles day-to-day tasks and helps keep everyday activities running smoothly.

The administration assistant will provide reliable clerical and administrative support to the team, working under general supervision, and support accurate record-keeping and general office organisation, applying established procedures with limited initiative.

About You:

• Capacity to remain calm and effective in challenging situations.
• Excellent interpersonal skills.
• A values-driven approach rooted in compassion, consistency, and respect.
• Positive can-do attitude, assuming full responsibility for tasks undertaken.
• Strong organisational skills, including the ability to prioritise meeting deadlines.
• Commitment to high levels of customer service including the ability to remain calm and think clearly under pressure.
• High skills levels around the Microsoft Office suite (Word, Excel, Visio) as well as Outlook and Microsoft Teams.

This is a casual opportunity based in South Melbourne, reporting to the Director.

Key Selection Criteria:

To be successful in this role, you will have:

• Some experience in a clerical or administrative role, or equivalent skills gained through training.
• Sound working knowledge of Microsoft Office suite of products and general office software.
• Able to follow established procedures and work reliably under general supervision, exercising limited initiative.
• Good communication and interpersonal skills, with attention to detail.
• A knowledge and understanding of Aboriginal culture and values and an awareness of the current issues faced by Aboriginal children, young people and their families.

What we offer at MacKillop:

• SCHADS (Level2) - Dependent on qualifications & experience
• More money in your pocket - salary sacrifice up to $18,550 per year, which allows you to reduce the amount of tax you pay.
• Wellbeing that matters - Free, confidential support for mental, physical, financial and social wellbeing.
• Sanctuary Organisation - MacKillops work is underpinned by the Sanctuary Model, an evidence supported, whole of organisation framework that brings our values to life. The model reinforces our ability to create a safe environment that teaches people to cope effectively with stress and trauma, and to heal.
• First Nations career pathways - Warrungarli Strategy supporting recruitment, retention and professional development
• Community & connection - Opportunity to join Ngindaay Guumaldanha, our Aboriginal Staff Network

Our Commitment:

MacKillop celebrates and draws strength from diversity and respects the dignity of all people. Every person has the right to be safe and to be treated justly. We value every person's ability, cultural or linguistic backgrounds, ethnicity, sexual orientation, gender identity, gender expression, intersex status, relationship status, religious or spiritual beliefs, socio-economic status, and age.

It is our goal that we continue to evolve as a culturally safe, culturally competent, and welcoming organisation to Aboriginal and Torres Strait Islander children, young people, families, and communities.

You must have a:

• Valid and current Driver’s Licence;
• Satisfactory Criminal History Check (paid for by MacKillop);
• Valid Employee Working with Children Check;
• Valid and current NDIS Workers Screening Check (for risk assessed / client facing roles). MacKillop can assist successful candidates with their application.

For more information, please contact:

Christopher Higgins, at [e-mail]