Administration Assistant

Moore Australia (QLD/NNSW); City of Brisbane; On-site; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Social events

WFH options

River view offices

Career development programs

Job summary

Moore Australia’s Brisbane team is seeking a highly organised Administration Assistant to support the administration of our practice management platform and the integrity of client and employee data.

This role focuses on managing practice management systems, employee and client records, and compliance processes to ensure data accuracy and reliable operations across the firm.

Qualifications

• Experience in administration, operations, practice management, or systems coordination roles is desirable.
• Strong attention to detail with a proven ability to maintain accurate data and records.
• Excellent organisational and time management skills, with the ability to manage competing priorities.
• Strong problem-solving skills and confidence learning new systems and processes.

Responsibilities

• Administer and maintain practice management systems, ensuring accuracy, reliability, and efficient operation.
• Manage employee lifecycle administration, including onboarding, offboarding, personnel record maintenance, and workforce data updates.
• Maintain the integrity of client data, including client setup, amendments, archiving, and ongoing data quality reviews.
• Support system upgrades, testing, configuration changes, and continuous improvement initiatives across practice management platforms.
• Provide administrative support for compliance, AML, risk management, and regulatory processes.
• Assist with workflow management, reporting, billing administration, and practice operations to support business performance.
• Deliver high-quality administrative and operational support to Partners and staff, contributing to the smooth day-to-day running of the firm.

Skills

Administration

Attention to detail

Time management

Problem solving

Tools

Microsoft Excel

Microsoft Outlook

Job description

Our Brisbane team is seeking a highly organised and detail-oriented Administration Assistantto support the effective administration of our practice management platform and the integrity of our client and employee data.

This role is responsible for the ongoing management of our practice management systems, client and personnel records, operational support processes, and administrative compliance activities. Acting as a key support function across the firm, you will work closely with Partners, Managers, and support teams to ensure data accuracy, system reliability, and efficient business operations.

This is an excellent opportunity for someone who enjoys working with systems, data, processes, and people, and who takes pride in maintaining high standards of accuracy and service.

About Us:

Moore Australiais a member of the Moore Global network. With firms across Australia, locally we have 26 partners and more than 220 team members in six offices across Queensland and Northern New South Wales.

We provide a comprehensive 360-degree range of audit, business, tax, accounting and consulting services. Working with a diverse portfolio of privately owned businesses of all sizes, high net wealth individuals, ASX listed companies, not for profit entities and more, we service clients across Australia and internationally, delivering a tailored approach to suit their needs.

Through Moore Global, you will tap into 37,000+ professionals across 116 countries, and a network recognised as "Network of the Year" at the International Accounting Forum and Awards 2025.

Key Responsibilities:

• Administer and maintainpractice management systems, ensuring accuracy, reliability, and efficient operation
• Manage employee lifecycle administration, including onboarding, offboarding, personnel record maintenance, and workforce data updates
• Maintain the integrity of client data, including client setup, amendments, archiving, and ongoing data quality reviews
• Support system upgrades, testing, configuration changes, and continuous improvement initiatives across practice management platforms
• Provide administrative support for compliance, AML, risk management, and regulatory processes
• Assist with workflow management, reporting, billing administration, and practice operations to support business performance
• Deliver high-quality administrative and operational support to Partners and staff, contributing to the smooth day-to-day running of the firm

About You:

• Experience in administration, operations, practice management, or systems coordination roles (desirable)
• Strong attention to detail with a proven ability to maintain accurate data and records
• Excellent organisational and time management skills, with the ability to manage competing priorities
• Strong problem-solving skills and confidence learning new systems and processes
• Proficient in Microsoft Office applications, particularly Excel and Outlook
• Experience withPractice Management or similar business systems within a professional services environment is highly regarded

National and global learning opportunities, includingNational Conferences, Emerging Leaders programs, technical and professional skills training, the Moore Ambition leadership program, and executive development opportunities delivered in partnership with Harvard Business School.

Uncapped career progression

• Regular social events (firmwide Christmas and EOFY parties) and the option to join our Social Club (NRL games, food 'safari', escape rooms, baseball, winery tours, boat parties, outdoor movie nights and more!)
• Newly refurbished office spaces with top-of-the-range facilities, standing desks, high-tech systems and stunning river views
• Yearly and six-monthly reviews to help you achieve your career goals sooner
• Open-door policy with the partners and hands-on mentorship
• Flexible working arrangements including start/finish times and WFH options!

You must have the right to live and work in Australia to apply for this position.

For a confidential discussion about this position please contact the HR Team on 07 3340 3800.

We look forward to potentially meeting you!

Helping you thrive in a changing world
www.moore-australia.com.au