Administration Assistant

Moore Australia; City of Brisbane; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

National learning opportunities and 6‑

Flexible working arrangements

Office refurbishment and river views

Job summary

Moore Australia in Brisbane is seeking an Administration Assistant to support the administration of our practice management platform and manage client and employee data. The role focuses on data accuracy, system reliability and efficient business operations in a professional services environment.

You will work with Partners and Managers to ensure compliance, workflows and reporting run smoothly, with opportunities for flexible work arrangements and career progression within a supportive team.

Qualifications

• Experience in administration, operations, practice management or systems coordination is desirable.
• Strong data accuracy and records management skills.
• Excellent organisational and time management abilities.

Responsibilities

• Administer and maintain practice management systems with focus on data accuracy and reliability.
• Manage employee lifecycle administration including onboarding and offboarding.
• Maintain client data integrity and ongoing data quality reviews.
• Support system upgrades, testing, configuration changes and continuous improvement.
• Provide admin support for compliance, AML, risk management and regulatory processes.
• Assist with workflow, reporting, billing and general practice operations.

Skills

Attention to detail

Organisational skills

Time management

Problem solving

MS Office (Excel, Outlook)

Tools

Practice Management systems

Job description

Introduction:

Our Brisbane team is seeking a highly organised and detail-oriented Administration Assistant to support the effective administration of our practice management platform and the integrity of our client and employee data.

This role is responsible for the ongoing management of our practice management systems, client and personnel records, operational support processes, and administrative compliance activities. Acting as a key support function across the firm, you will work closely with Partners, Managers, and support teams to ensure data accuracy, system reliability, and efficient business operations.

This is an excellent opportunity for someone who enjoys working with systems, data, processes, and people, and who takes pride in maintaining high standards of accuracy and service.

About Us:

Moore Australia is a member of the Moore Global network. With firms across Australia, locally we have 26 partners and more than 220 team members in six offices across Queensland and Northern New South Wales.

We provide a comprehensive 360-degree range of audit, business, tax, accounting and consulting services. Working with a diverse portfolio of privately owned businesses of all sizes, high net wealth individuals, ASX listed companies, not for profit entities and more, we service clients across Australia and internationally, delivering a tailored approach to suit their needs.

Through Moore Global, you will tap into 37,000+ professionals across 116 countries, and a network recognised as "Network of the Year" at the International Accounting Forum and Awards 2025.

Key Responsibilities:

• Administer and maintain practice management systems, ensuring accuracy, reliability, and efficient operation
• Manage employee lifecycle administration, including onboarding, offboarding, personnel record maintenance, and workforce data updates
• Maintain the integrity of client data, including client setup, amendments, archiving, and ongoing data quality reviews
• Support system upgrades, testing, configuration changes, and continuous improvement initiatives across practice management platforms
• Provide administrative support for compliance, AML, risk management, and regulatory processes
• Assist with workflow management, reporting, billing administration, and practice operations to support business performance
• Deliver high-quality administrative and operational support to Partners and staff, contributing to the smooth day-to-day running of the firm

About You:

• Experience in administration, operations, practice management, or systems coordination roles (desirable)
• Strong attention to detail with a proven ability to maintain accurate data and records
• Excellent organisational and time management skills, with the ability to manage competing priorities
• Strong problem-solving skills and confidence learning new systems and processes
• Proficient in Microsoft Office applications, particularly Excel and Outlook
• Experience with Practice Management or similar business systems within a professional services environment is highly regarded

Our Benefits:

• National and global learning opportunities, including National Conferences, Emerging Leaders programs, technical and professional skills training, the Moore Ambition leadership program, and executive development opportunities delivered in partnership with Harvard Business School.
• Uncapped career progression
• Regular social events (firmwide Christmas and EOFY parties) and the option to join our Social Club (NRL games, food 'safari', escape rooms, baseball, winery tours, boat parties, outdoor movie nights and more!)
• Newly refurbished office spaces with top-of-the-range facilities, standing desks, high-tech systems and stunning river views
• Yearly and six-monthly reviews to help you achieve your career goals sooner
• Open-door policy with the partners and hands-on mentorship
• Flexible working arrangements including start/finish times and WFH options!

You must have the right to live and work in Australia to apply for this position.

Helping you thrive in a changing world

www.moore-australia.com.au