Administration Assistant

Hoban; Canberra; On-site; AUD 56,000 - 62,000; Full time

Benefits offered by this job

12% superannuation

Start date 19 October

37.5 hours per week

Possible part-time for experienced

Heritage/collection environment

Job summary

Hoban Recruitment is seeking an APS4 level Collections Support Officer in Parkes, ACT. The role focuses on cataloguing, metadata creation, and collection control while handling materials safely in a heritage/library setting.

You will maintain records and support day-to-day collection operations within established procedures and WHS guidelines. The position offers a full-time 37.5-hour week, with a competitive hourly rate and 12% superannuation.

Qualifications

• Experience with library, archival, heritage or collection management systems.
• Familiarity with cataloguing practices and metadata creation for various formats.
• Understanding of collection management principles and collection control processes.

Responsibilities

• Create and update descriptive and collection control metadata in the collection management system.
• Cataloguing and maintaining records for various collection materials.
• Retrieve, house and re-house collection items using approved storage methods.
• Label materials and ensure accurate control numbers and locations.
• Support day-to-day collection management operations and data entry across systems.

Skills

Library systems

Cataloguing

Metadata creation

Collection management

Excel

Attention to detail

Data accuracy

WHS knowledge

Teamwork

Tools

Microsoft Excel

Job description

HOBAN Recruitment is seeking experienced and detail-oriented professionalfor an APS4 level Collections Support Officer opportunitylocated in Parkes ACT.

This role is ideal for candidates with experience working in libraries, archives, museums, heritage collections or records management environments who are passionate about preserving and maintaining important collection materials.
You will play a key role in cataloguing, metadata creation, collection control and the safe handling of valuable collection items while supporting day-to-day collection management operations.

About the Role

As an APS4 Level Collections Support Officer, you will be responsible for maintaining accurate collection records and supporting the physical management of collection materials in accordance with established procedures and WHS requirements.

Key responsibilities

• Creating and updating descriptive and collection control metadata within the collection management system
• Cataloguing and maintaining accurate records for a variety of collection materials
• Retrieving collection items from storage repositories and shelving locations
• Housing and re-housing collection materials using approved storage methods
• Labelling collection materials and storage containers with appropriate control numbers
• Maintaining the integrity and accuracy of collection information and locations
• Undertaking physical operational tasks, including handling, lifting and transporting collection materials
• Ensuring safe handling and preservation of valuable collection items
• Following workplace health and safety procedures when carrying out operational activities
• Performing administrative and data entry tasks using various computer systems and Microsoft Office applications
• Competitive pay rate of between$40.90and $44.58 per hour (depending on experience), including casual loading, providing you with financial stability and recognition for your expertise.
• 12% superannuationto secure your future and support your retirement planning.
• Start date 19 October for a 19 week period,allowing you to embark on this exciting opportunity without delay.
• Full-time position, offering37.5 hours per week, Monday to Friday, enabling a healthy work-life balance and time.
• Part-time hours may be considered for an experienced candidate.
• Gain valuable experience within a heritage, collections or information management environment
• Collaborative and supportive team culture
• Opportunity to contribute to the preservation and management of significant collection materials
• Develop and enhance cataloguing, metadata and collection management skills

Benefits

• Competitive pay rate of between$40.90and $44.58 per hour (depending on experience), including casual loading, providing you with financial stability and recognition for your expertise.
• 12% superannuationto secure your future and support your retirement planning.
• Start date 19 October for a 19 week period,allowing you to embark on this exciting opportunity without delay.
• Full-time position, offering37.5 hours per week, Monday to Friday, enabling a healthy work-life balance and time.
• Part-time hours may be considered for an experienced candidate.
• Gain valuable experience within a heritage, collections or information management environment
• Collaborative and supportive team culture
• Opportunity to contribute to the preservation and management of significant collection materials
• Develop and enhance cataloguing, metadata and collection management skills

About You

To be successful, you will demonstrate:

• Experience working with library, archival, heritage or collection management systems
• Familiarity with cataloguing practices and metadata creation for a range of material formats
• Understanding of collection management principles and collection control processes
• Experience working with archival, library, museum or heritage materials
• Strong attention to detail and data accuracy
• Sound Microsoft Office skills, particularly Microsoft Excel
• Ability to follow procedures and maintain accurate documentation
• Strong organisational and time management skills
• A commitment to workplace health and safety practices
• Capacity to undertake physical aspects of the role, including lifting materials up to 10kg, pushing trolleys and retrieving items from shelving
• Strong communication and teamwork skills

Please note you do need to be anAUSTRALIAN CITIZENfor this Federal Government role.
Positions close for submissions on TUESDAY22ndSEPTEMBER COB.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at***********@hoban.com.auor visit www.hoban.com.au/adjustmentsfor additional contact details.