Administration Assistant

HOBAN Recruitment; Canberra; On-site; AUD 56,000 - 61,000; Full time

Benefits offered by this job

12% superannuation

Job summary

HOBAN Recruitment is seeking an experienced APS4 Level Collections Support Officer in Parkes, ACT. The role focuses on cataloguing, metadata creation, collection control, and safe handling of valuable collection items while supporting daily collection management operations.

Ideal candidates will have experience in library, archival, or heritage environments, strong attention to detail, and solid MS Office skills. The role is full-time with 37.5 hours per week and offers a supportive team culture.

Qualifications

• Experience with library/archival/heritage collection systems
• Familiarity with cataloguing practices and metadata creation
• Understanding of collection management principles
• Experience with archival/library/heritage materials
• Attention to detail and data accuracy
• Strong MS Office skills, particularly Excel
• Ability to follow procedures and maintain documentation
• Strong organisational and time management skills
• Commitment to workplace health and safety practices
• Ability to lift up to 10 kg and handle materials

Responsibilities

• Create and update descriptive and collection control metadata in the collection management system
• Catalogue and maintain accurate records for diverse collection materials
• Retrieve items from storage and shelving locations
• House and re-house materials using approved storage methods
• Label materials and storage containers with control numbers
• Maintain integrity and accuracy of collection information and locations
• Perform physical tasks including lifting and moving materials
• Ensure safe handling and preservation of valuable items
• Follow WHS procedures during operations
• Perform administrative and data entry tasks in computer systems and MS Office

Skills

Cataloguing

Metadata creation

Collection management

Microsoft Excel

Data entry

Attention to detail

Job description

HOBAN Recruitment is seeking experienced and detail-oriented professional for an APS4 level Collections Support Officer opportunity located in Parkes ACT.
This role is ideal for candidates with experience working in libraries, archives, museums, heritage collections or records management environments who are passionate about preserving and maintaining important collection materials.
You will play a key role in cataloguing, metadata creation, collection control and the safe handling of valuable collection items while supporting day-to-day collection management operations.

About the Role

As an APS4 Level Collections Support Officer, you will be responsible for maintaining accurate collection records and supporting the physical management of collection materials in accordance with established procedures and WHS requirements.

Key responsibilities include:

• Creating and updating descriptive and collection control metadata within the collection management system
• Cataloguing and maintaining accurate records for a variety of collection materials
• Retrieving collection items from storage repositories and shelving locations
• Housing and re-housing collection materials using approved storage methods
• Labelling collection materials and storage containers with appropriate control numbers
• Maintaining the integrity and accuracy of collection information and locations
• Undertaking physical operational tasks, including handling, lifting and transporting collection materials
• Ensuring safe handling and preservation of valuable collection items
• Following workplace health and safety procedures when carrying out operational activities
• Performing administrative and data entry tasks using various computer systems and Microsoft Office applications
• Competitive pay rate of between $40.90 and $44.58 per hour (depending on experience), including casual loading, providing you with financial stability and recognition for your expertise.
• 12% superannuation to secure your future and support your retirement planning.
• Start date 19 October for a 19 week period allowing you to embark on this exciting opportunity without delay.
• Full-time position, offering 37.5 hours per week, Monday to Friday, enabling a healthy work-life balance and time.
• Part-time hours may be considered for an experienced candidate.
• Gain valuable experience within a heritage, collections or information management environment
• Collaborative and supportive team culture
• Opportunity to contribute to the preservation and management of significant collection materials
• Develop and enhance cataloguing, metadata and collection management skills

About You

To be successful, you will demonstrate:

• Experience working with library, archival, heritage or collection management systems
• Familiarity with cataloguing practices and metadata creation for a range of material formats
• Understanding of collection management principles and collection control processes
• Experience working with archival, library, museum or heritage materials
• Strong attention to detail and data accuracy
• Sound Microsoft Office skills, particularly Microsoft Excel
• Ability to follow procedures and maintain accurate documentation
• Strong organisational and time management skills
• A commitment to workplace health and safety practices
• Capacity to undertake physical aspects of the role, including lifting materials up to 10kg, pushing trolleys and retrieving items from shelving
• Strong communication and teamwork skills

Please note you do need to be an AUSTRALIAN CITIZEN for this Federal Government role.
Positions close for submissions on TUESDAY 22nd SEPTEMBER COB.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at [e-mail] or visit www.hoban.com.au/adjustments for additional contact details.