Administration Assistant

University of Queensland; Brisbane; On-site; AUD 79,000 - 84,000; Full time

Benefits offered by this job

Flexibile work options

Job summary

The University of Queensland Law School is seeking an Administration Assistant to join a busy academic community at the St Lucia Campus. You will be the first point of contact for students, academics and visitors, delivering responsive administrative support across teaching, assessment, research and general School operations.

You will coordinate program information, assist with examinations and assessments, manage student records, and support HR and research administration.

Qualifications

• Diploma in Business, Law or related field or equivalent experience.
• Demonstrated administrative experience with deadlines and accuracy.
• Experience interpreting policies, ideally in university/student administration.
• Excellent written and verbal communication with diverse stakeholders.
• Strong organisational skills and attention to detail; able to work independently or in a team.
• Proactive problem solving and process improvement mindset.
• Experience using CRM, Si-Net, UniFi, UniTask or SiPass and MS Office.

Responsibilities

• Deliver professional, client-focused reception and administrative support.
• Assist student administration, teaching and assessment activities; provide information on programs, courses and scholarships.
• Support Higher Degree by Research programs, visiting academics and research committees.
• Assist with facilities, room bookings, asset management, record keeping, and minutes.

Skills

Administrative support

Communication

Organisational skills

Attention to detail

Problem solving

Education

Diploma in Business, Law or related field

Tools

CRM systems

Si-Net

UniFi

UniTask

SiPass

Microsoft Office

Job description

Law School within the Faculty of Business, Economics and Law Build your career with a full-time, permanent opportunity at UQ. Full-time equivalent base salary will be in the range $79,096.42 - $83,863.22 + 17% super (HEW Level 4). Based at our vibrant St Lucia Campus.

About This Opportunity

Join the UQ Law School as an Administration Assistant and play an important role in supporting a busy, collaborative and purposeful academic community. As a key point of contact for students, academics and visitors, you will provide responsive, high-quality administrative support across teaching, assessment, research and general School operations, helping create an organised and welcoming environment where people can do their best work.

Key responsibilities will include:

• Deliver professional, client-focused reception and administrative support, responding to enquiries by email, phone and in person and connecting students and stakeholders with the right support.
• Support student administration, teaching and assessment activities, including providing program, course and scholarship information, coordinating Blackboard activities, assisting with examinations and assessment variations, and maintaining accurate student records.
• Provide administrative support for Higher Degree by Research programs, visiting academics, research activities and Research Committee documentation.
• Contribute to the smooth day-to-day operations of the School through facilities, asset and access administration, room bookings, equipment and office supplies, record keeping, and the preparation of agendas and minutes.

About You

You are a proactive and highly organised administrator who enjoys helping people and contributing to a collaborative team. You can confidently balance competing priorities while maintaining accuracy, professionalism and a strong focus on service.

You will bring:

• A Diploma in Business, Law or a related field, or an equivalent combination of relevant experience and education.
• Demonstrated administrative experience, with the ability to coordinate multiple activities and deliver accurate work within deadlines.
• Experience interpreting and applying policies and procedures, ideally within a university, education or student administration environment.
• Excellent written and verbal communication skills, with the ability to engage professionally with a diverse range of students, colleagues and stakeholders.
• Strong organisational skills and attention to detail, with the ability to work effectively both independently and as part of a collaborative team.
• Sound problem-solving skills, initiative and a proactive approach to identifying opportunities to improve administrative processes and service delivery.
• Experience using corporate systems such as CRM, Si-Net, UniFi, UniTask or SiPass, together with proficiency in the Microsoft Office suite.
• A high level of discretion, integrity and adaptability when working in a dynamic environment.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available. Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on-campus childcare, affordable parking, and salary packaging.

Pre-employment checks may include: verification of the right to work in Australia. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity.

We're also happy to support any accessibility needs throughout the recruitment process.

We are particularly interested to hear from people who bring diversity to UQ - whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability.

Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed.

Explore our current job openings, discover our programs, and become part of a community that is dedicated to creating lasting, meaningful impact for the communities in which we live and work.

The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. At the University of Queensland, we are proud to be one of Australia’s leading research and teaching institutions, consistently ranking among the top 50 universities worldwide. As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence - evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million). Our state-of-the-art facilities, libraries, and cutting-edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries. UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalized guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way.

UQ values equity, diversity, and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential.

For more information about working at UQ and our employee benefits (such as generous leave provisions, 17% superannuation, flexible working arrangements, and health and wellness discounts) please visit Why Work at UQ.

Applications close Thursday 19th November at 11.00pm AEST (R-70626).