Administration Assistant

Elders Rural Services; Brisbane; On-site; AUD 55,000 - 73,000; Full time

Job summary

Elders Commercial Brisbane is seeking an experienced Administration Assistant to support a busy team with a broad range of tasks, including data entry, restocking, greeting clients, events, and PA support to the Principal.

The role requires an adaptable, detail-oriented professional who can coordinate multiple stakeholders and maintain high standards in a fast-paced, deadline-driven environment. Parking and convenient access are available.

Qualifications

• Strong administration experience in a high-energy, deadline-driven environment.
• Knowledge of Microsoft Office with willingness to learn new software.
• Ability to prioritise tasks, work autonomously and maintain high standards.
• Excellent communication and interpersonal skills.
• Strong attention to detail and highly organised.
• Team player who enjoys working hard and celebrating team achievements.

Responsibilities

• Providing administration support to a busy team.
• Supporting the Principal.
• Acting as first point of contact for visitors, clients and contractors.
• Preparing, coordinating, and filing agreements and other legal documentation.
• Liaising with vendors, buyers, solicitors and service providers.
• Coordinating and managing property files and settlements.
• Monitoring AML requirements and related documents.
• Managing trust account documentation including receipts and invoicing.

Skills

Administration experience

Microsoft Office

Autonomy

Communication

Tools

MS Office

Job description

An exciting opportunity is now available for an experienced Administration Assistant to join Elders Commercial Brisbane, taking responsibility for a broad spectrum of tasks in order to support a busy team. This role would suit someone who enjoys undertaking a variety of duties ranging from data entry and restocking the fridge, through to greeting clients, organising events and providing PA support to the Principal. The office environment is often fast moving and deadline driven, operating within a sector that is highly competitive which calls for a cohesive team that works together to create outcomes for the business and its clients.

The successful candidate will demonstrate a calm but dynamic style, attention to detail and the ability to coordinate numerous stakeholders, paperwork and touchpoints, ensuring that the process remains on track.

Despite the changing nature of day to day responsibilities and priorities, this role really provides the structure and focal point for the office and team and as such it is a highly critical position.

Key responsibilities

• Providing administration support to a busy team
• Supporting the Principal
• Acting as the first point of contact for visitors, clients and contractors
• Preparing, coordinating and filing agreements and other legal documentation
• Liaising with vendors, buyers, solicitors and service providers
• Coordinating and managing property files and settlements
• Monitoring and processing AML requirements and related documents
• Manage trust account documentation including receipts along with invoicing

About you

• Strong administration experience, preferably in a high energy, deadline driven environment
• Knowledge of Microsoft Office with an appetite to learn new software applications
• Ability to prioritise tasks, work autonomously and efficiently whilst maintaining high standards
• Excellent communication and interpersonal skills
• Strong attention to detail along with a highly organised approach
• Team player who enjoys working hard and celebrating team achievements

About us

Elders Commercial Brisbane is a boutique business and a sector leader in commercial real estate. The company continues to grow and achieve success through an established and high performing team that have specialist knowledge and deep experience in the local property market and are trusted experts in guiding and advising both long term and new clients.

This is a fantastic opportunity to join an established, respected and successful company operating in a competitive and fast moving industry where there are a range of career and development opportunities. The office, role and team are based in a great location where there is access to parking and an abundance of local services.