Administration Assistant

seek.com.au; Ballarat; On-site; AUD 50,000 - 65,000; Part time

Job summary

seek.com.au in Ballarat is seeking an experienced administrative professional to join our accounting and professional services team. This part-time role offers a supportive, growth-focused workplace where you can contribute to client service and operations.

You will manage files, handle communications, schedule meetings, and assist with general office duties while maintaining high accuracy and confidentiality. Training is provided to suit both entry-level and experienced candidates.

Qualifications

• Proven experience in administrative or office support, ideally within accounting or professional services.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications.

Responsibilities

• Managing and organising office files, documents and records in both physical and digital formats
• Providing general administrative support to directors
• Answering telephone enquiries and directing calls to the appropriate team member
• Scheduling appointments, meetings and maintaining office calendars
• Preparing and distributing correspondence, reports and other documentation
• Processing incoming mail and managing office supplies inventory
• Supporting the preparation of client files and ensuring data accuracy
• Greeting clients and visitors in a professional and welcoming manner
• Assisting with general office maintenance and organisation
• Performing data entry tasks with accuracy and attention to detail

Skills

Organisational skills

Time management

Communication skills

Data entry

Telephone etiquette

Team player

Discretion and confidentiality

Tools

Microsoft Office

Job description

We are a respected accounting and professional services firm based in Ballarat. We are committed to delivering high-quality accounting, taxation and business advisory services to our diverse client base. Our team is dedicated to excellence, integrity and client satisfaction. We pride ourselves on creating a welcoming and professional workplace where staff can thrive and develop their careers. With a strong reputation in the local community, we continue to build lasting relationships with our clients through trust, expertise and personalised service.

We are a respected accounting and professional services firm based in Ballarat. We are committed to delivering high-quality accounting, taxation and business advisory services to our diverse client base. Our team is dedicated to excellence, integrity and client satisfaction. We pride ourselves on creating a welcoming and professional workplace where staff can thrive and develop their careers. With a strong reputation in the local community, we continue to build lasting relationships with our clients through trust, expertise and personalised service.

What we offer

At our firm, we value our team members and offer a supportive working environment where your contributions are recognised and appreciated. We provide competitive remuneration for part-time work, flexibility to accommodate your personal commitments, and the opportunity to develop your skills within a professional accounting practice. You will work alongside experienced professionals who are committed to providing excellent service to our clients. We encourage a culture of continuous learning and professional development, allowing you to grow your career in the accounting and administration sector.

Key responsibilities

Managing and organising office files, documents and records in both physical and digital formats

Providing general administrative support to directors

Answering telephone enquiries and directing calls to the appropriate team member

Scheduling appointments, meetings and maintaining office calendars

Preparing and distributing correspondence, reports and other documentation

Processing incoming mail and managing office supplies inventory

Supporting the preparation of client files and ensuring data accuracy

Greeting clients and visitors in a professional and welcoming manner

Assisting with general office maintenance and organisation

Performing data entry tasks with accuracy and attention to detail

What we're looking for

Proven experience working in an administrative or office support role, ideally within an accounting or professional services environment, desired but not essential

Strong organisational and time management skills with the ability to prioritise multiple tasks

Excellent written and verbal communication skills

Proficiency in Microsoft Office applications (Word, Excel, Outlook)

Competency in data entry with a high level of accuracy

Professional telephone etiquette and customer service skills

Ability to work independently and as part of a collaborative team

Discretion and confidentiality when handling sensitive client information

A positive attitude and willingness to learn

This role would fit an experienced professional or entry level with the right attitude as all training will be provided.