Administration and Project Coordinator

NSW Department of Communities and Justice; Sydney; On-site; AUD 117,000 - 129,000; Full time

Benefits offered by this job

Health & Wellbeing programs

Training and development opportunities

Competitive pay and conditions

Job summary

NSW Public Defenders Chambers in Darlinghurst is seeking an Administration and Project Coordinator to provide advanced IT support, financial and project administration, and data analytics. You will supervise a team of Legal Support Officers and contribute to efficient operation in a high-pressure environment.

The role requires leadership, experience with practice management systems (BriefCase), AV and website management, and event coordination. In-person attendance five days a week is mandatory.

Qualifications

• Advanced information technology and administrative skills, preferably in a legal setting.
• Knowledge of legal terminology and processes is desirable.
• Experience with information technology applications and case management systems.
• Leadership and staff management experience.
• Data analytics, data quality management and data remediation experience.
• Project and event management experience.
• Experience improving administrative systems and office processes.
• Facilities and asset management experience.

Responsibilities

• Provide advanced IT support to barristers and practice areas.
• Administer key electronic systems, notably BriefCase.
• Project manage the annual Public Defender Criminal Law Conference.
• Assist the Chambers Manager with projects and initiatives.
• Lead data remediation and analytics work.

Skills

IT proficiency

Administration

Leadership

Data analytics

Project management

Event management

Stakeholder management

Client support

Tools

BriefCase

Practice management systems

AV technologies

Website management

Job description

Administration and Project Coordinator

NSW Public Defenders

• Darlinghurst
• Salary - Clerk Grade 7/8, Base Salary ($116,981 - 129,492), plus employer’s contribution to superannuation and annual leave loading

Your role

This position is a key support role in the running of the NSW Public Defenders Chambers. Public Defenders are statutory appointed barristers who provide legal representation to legally aided people charged with serious criminal offences. This role is responsible for the provision of advanced information technology and project management support; financial management, event coordination, and administrative and business support. The successful applicant will be required to supervise a team of Legal Support Officers to ensure high-quality, on the ground responsive support is provided, in a high pressure and fast paced environment, to contribute to the efficient operation of Chambers.

What you’ll do

As part of the Public Defenders Chambers, you will provide advanced multimedia and information technology support, as well as financial, project, event and high level business administration. You will be required to manage the work allocation of Legal Support Officers (LSOs), ensuring high-quality service is provided and adherence to office protocols.

You will also:

• Provide information technology support to metro and regionally based barristers
• Serve as the administrator for key electronic systems, primarily BriefCase, a complex case management system
• Project manage the annual Public Defender Criminal Law Conference.
• Assist the Chambers Manager with various projects and business initiatives.
• Lead important data remediation and data analytics work.

You will work as part of a dedicated team of professionals committed to excellence in legal services, fostering a collaborative and dynamic work culture in a fast-paced environment.

What we’re looking for

• Advanced information technology and administrative skills, preferably in a legal office or similar setting with experience working on complex legal client management systems.
• Legal sector knowledge, with an solid understanding of legal terminology and processes.
• Demonstrated experience with various information technology applications, including practice management systems, audio-visual technologies and website management.
• Leadership and staff management experience.
• Experience in data analytics, data quality management and data remediation.
• Project and event management experience.
• Experience developing, implementing and improving administrative systems, processes and procedures.
• Facilities and asset management including experience in office accommodation management.
• Detail-oriented and adaptable, with a passion for providing exceptional support in a legal environment.

Appointments are subject to reference checks. Some roles may also require the following checks/ clearances:

• National Criminal History Record Check in accordance with the Disability Inclusion Act 2014
• Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Please note this role is based in Darlinghurst and requires mandatory in-person attendance in the office five days per week.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Want more information? Visit our website to see more information on Working for us.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity.

Thank you for your interest in this role. We look forward to receiving your application.

Location: Darlinghurst, NSW, AU, 2010

Applications close: Sunday, 08 November 2026 at 11:59pm AEDT.