Administration and Governance Officer

Abbott Native Title Trustees; Dimbulah; On-site; AUD 60,000 - 80,000; Full time

Job summary

Bar Barrum Aboriginal Corporation (BAC) seeks an Administration and Governance Officer to support governance, records, and project activities under the NIAA Governance and Capacity-Building Project. You will work closely with the Board, the Chairperson, consultants and stakeholders to strengthen governance systems that serve the Bar-Barrum People.

You'll coordinate administration, prepare meeting materials, maintain records, assist with reporting and funding compliance, and help ensure

Qualifications

• Experience in administration and governance support within a community organisation.
• Strong record-keeping, documentation and file management skills.
• Ability to coordinate projects and timelines with stakeholders.
• Discretion and confidentiality when handling sensitive information.
• Cultural capability and experience with Aboriginal corporations is preferred.

Responsibilities

• Prepare and coordinate board notices, agendas, minutes and governance docs.
• Maintain governance policies, registers and compliance documentation.
• Coordinate project timelines, reporting and workshops.
• Maintain corporate records and digital document systems.
• Support funding administration, budgeting and acquittals.
• Facilitate respectful communication with directors and stakeholders.

Skills

Administration

Governance support

Project coordination

Records management

Confidentiality

Stakeholder engagement

Job description

Abbott Native Title Trustees is supporting our client Bar Barrum Aboriginal Corporation to recruit and employ their inaugural employee: an Administration and Governance Officer:

About the role

The Administration and Governance Officer will support the delivery of the NIAA Governance and Capacity-Building Project and help BAC build strong, practical and sustainable governance systems. Working closely with the Board, Chairperson, consultants and stakeholders, this role will coordinate administration, records, reporting, governance documentation and project activities that support the long-term interests of the Bar-Barrum People.

Key responsibilities

Prepare and coordinate Board meeting notices, agendas, resolutions, minutes and governance documents.

Support governance systems, policies, procedures, registers and compliance documentation.

Coordinate NIAA project timelines, deliverables, reporting requirements, workshops and training activities.

Maintain corporate records, files, digital document systems and operational registers.

Assist with funding administration, budget tracking, acquittals and compliance reporting.

Support culturally appropriate communication with directors, members, common law holders and stakeholders.

About you

Highly organised, professional and culturally capable, with experience in administration, governance support, project coordination or records management.

Communicate respectfully and understand the importance of confidentiality.

Can work effectively in an Aboriginal corporation environment.

Willing to build knowledge of the CATSI Act, Aboriginal corporation governance, Native Title processes and funding compliance obligations.

Experience working with Aboriginal corporations, RNTBCs or community organisations.

Knowledge of Bar-Barrum Country, community history and/or Native Title matters.

Experience with governance systems, strategic planning, funding administration or operational administration.

About us

Bar-Barrum Aboriginal Corporation (BAC) RNTBC represents and supports the interests of the Bar-Barrum People as determined common law holders under the Native Title Act. The Corporation is strengthening its governance, operational sustainability and community engagement through a significant governance and capacity-building project.