Accounts Receivable Administrator

Aestec; Gladstone Regional; On-site; AUD 60,000 - 80,000; Full time

Job summary

AESTEC Services is seeking an Accounts Receivable Administrator to join our Gladstone region team. The role involves reconciling timesheets, generating and reconciling monthly claims, and handling document control and data entry.

You'll bring site-based admin experience, strong Excel skills, attention to detail, and good communication. A health and safety focus is important, with training and onboarding support provided.

Qualifications

• Previous site-based admin experience is essential.
• Strong Excel skills required for data entry, reconciliation and reporting.
• Attention to detail and high accuracy in processing timesheets and claims.
• Excellent communication and teamwork abilities in a busy project environment.
• Commitment to health and safety practices in a construction/industrial setting.

Responsibilities

• Reconcile daily timesheets and site records.
• Generate and reconcile monthly claims and reporting.
• Conduct document control and data entry to ensure accurate records.
• Coordinate booking of travel and adhere to fatigue management policies.
• Assist with training and onboarding of new staff.
• Support site managers with reporting on completions and job progress.

Skills

Site-based admin experience

Excel skills

Attention to detail

Communication & teamwork

Health & safety practices

Tools

Excel

SAP

Track system

Job description

Accounts Receivable Administrator Wanted

Hours:

6:00am – 3:00pm Monday to Thursday

Location: Head Office with flexibility to work at QAL and Yarwun as needed.

Gladstone locals strongly encouraged to apply!

About Us

At AESTEC Services, we’re leaders in Civil Construction and Maintenance, with long-term project and maintenance contracts across Gladstone’s major industrial sites.

• 300+ skilled and dedicated employees
• Supportive, diverse workplace culture
• Strong reputation for safety and excellence

Why AESTEC?

Attractive salary package

Employee recognition program

Job security with long-term contracts & ongoing projects

What You’ll Be Doing

• Reconciling daily timesheets
• Generating & reconciling monthly claims
• Document control & data entry
• Booking travel & fatigue management
• Assisting with training & onboarding
• Supporting site managers & reporting on completions

What You’ll Bring

• Previous site-based admin experience
• Strong Excel skills
• Attention to detail & accuracy
• Great communication & teamwork skills
• Commitment to Health & Safety practices

Bonus if you have:

• White/Blue Card (construction induction)
• Current QAL/BSL/RTAY Blue Medipass (or willing to obtain)
• Track and SAP System

Ready to Join Us?

Take the next step in your career and join a supportive, growing local team.

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