Accounts Receivable & Admin Assistant – School Office

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

Mordialloc College in Melbourne’s southern suburbs is seeking an Administration role within Educational Support to carry out tasks under the direction of the Business Manager.

You will handle accounts receivable, invoice entry, payment reconciliations, and use Compass Pay, BPAY, CASES21 to maintain accurate financial records.

The role requires the ability to work independently, support teachers and office staff, and uphold Department of Education values.

Qualifications

• Experience in school administrative processes.
• Strong communication and teamwork.
• Proficiency with basic financial software is a plus.

Responsibilities

• Carry out allocated activities and tasks determined by the Business Manager.
• Engage positively with accounts receivable tasks including entry of invoices, recording & reconciliation of receipts and payments.
• Process daily Compass Pay and BPAY receipts, monitor Compass events, and ensure accurate charges are applied to family accounts.
• Monitor and reconcile payments for excursions, fees, and material charges, taking appropriate action based on payment status and information received.
• Utilise CASES21 to generate and analyse reports on family and debtor transactions, ensuring accurate financial records and information.
• Be competent with Compass and CASES21.
• Assist Business Manager and office team as required, including Careers Administration, Reception duty, Sick Bay and other routine administration tasks where delegated.
• The successful candidate may be expected to undertake appropriate tasks associated with this role as directed by the Principal.

Job description

Mordialloc College in Melbourne’s southern suburbs is seeking an Administration role within Educational Support to carry out tasks under the direction of the Business Manager.

You will handle accounts receivable, invoice entry, payment reconciliations, and use Compass Pay, BPAY, CASES21 to maintain accurate financial records.

The role requires the ability to work independently, support teachers and office staff, and uphold Department of Education values.