Accounts Payroll Officer

Harmony Early Education; Gold Coast City; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

75% off childcare fees

Harmony Academy professional develop

Job summary

Harmony Early Education Head Office in Helensvale seeks an organised Accounts & Payroll Officer to join our Finance team. You will support accounts payable and payroll, ensure invoices are coded and paid on time, and maintain accurate records.

This hands-on role requires attention to detail, confidentiality, and the ability to respond to queries while driving process improvements and system enhancements.

Qualifications

• Experience in accounts, payroll, finance or a related administrative role.
• Experience supporting or processing payroll, preferably within a high-volume or multi-site environment.
• Sound understanding of accounts payable, financial controls and payroll principles.
• Working knowledge of timesheets, rosters, leave, allowances, deductions, employee changes and payroll reconciliations.
• Experience using payroll, HRIS and financial systems, with intermediate Excel skills.
• Strong organisation, attention to detail and the ability to manage competing priorities.
• Clear communication, a customer-focused approach and discretion when handling confidential information.
• A continuous improvement mindset and willingness to support change.
• Knowledge of Modern Awards and payroll obligations (desirable).
• A current Working with Children Check/Blue Card and National Police Check, or willingness to obtain one.

Responsibilities

• Processing supplier invoices using AP automation and finance systems, including Ocerra and MYOB.
• Maintaining supplier accounts, ensuring invoices are correctly coded and approved, and completing statement reconciliations.
• Preparing and processing scheduled and ad hoc supplier payments.
• Supporting payroll processing by reviewing rosters, timesheets, leave and payroll data for accuracy.
• Processing approved payroll actions and adjustments, including new starters, employee changes, pay rates, allowances, deductions, back pay and terminations.
• Maintaining accurate financial and payroll records, documentation and audit trails.
• Responding to supplier and employee payroll enquiries and escalating complex matters.
• Assisting with bank reconciliations, month-end and year-end activities, and payroll reconciliations.
• Working collaboratively with Finance, People & Culture and Operations to ensure accurate and timely processing.
• Identifying opportunities to improve accounts payable and payroll processes, including system enhancements and automation.

Skills

Accounts payable

Payroll processing

Excel skills

Financial controls

Attention to detail

Communication skills

Confidentiality

Tools

MYOB

Ocerra

Job description

Accuracy. Reliability. Supporting Our People

Harmony Early Education Head Office,

Helensvale

Harmony Early Education is seeking an organised and detail-oriented Accounts & Payroll Officer to join our Finance team at Head Office in Helensvale.

This is a great opportunity for someone who enjoys working across accounts payable and payroll, takes pride in getting the details right, and is passionate about providing responsive support to employees, suppliers and internal teams.

If you enjoy working in a collaborative environment, managing competing priorities and finding better ways of doing things, we would love to hear from you!

About the Role

Reporting to the Financial Controller - Commercial & Systems, the Accounts & Payroll Officer will support the accurate and timely delivery of accounts payable and payroll activities across Harmony Early Education.

With a primary focus on accounts payable alongside payroll support, you'll help ensure supplier invoices and payments are processed efficiently, payroll information is accurate, and records are maintained appropriately.

This is a hands-on role suited to someone comfortable managing day-to-day transactions, responding to queries, resolving discrepancies and contributing to continuous improvement. .

Your responsibilities will include:

• Processing supplier invoices using AP automation and finance systems, including Ocerra and MYOB.
• Maintaining supplier accounts, ensuring invoices are correctly coded and approved, and completing statement reconciliations.
• Preparing and processing scheduled and ad hoc supplier payments.
• Supporting payroll processing by reviewing rosters, timesheets, leave and payroll data for accuracy.
• Processing approved payroll actions and adjustments, including new starters, employee changes, pay rates, allowances, deductions, back pay and terminations.
• Maintaining accurate financial and payroll records, documentation and audit trails.
• Responding to supplier and employee payroll enquiries and escalating complex matters.
• Assisting with bank reconciliations, month-end and year-end activities, and payroll reconciliations.
• Working collaboratively with Finance, People & Culture and Operations to ensure accurate and timely processing.
• Identifying opportunities to improve accounts payable and payroll processes, including system enhancements and automation.

About You

You are someone who takes pride in your work, has a strong eye for detail and understands the importance of accuracy, confidentiality and meeting deadlines. You enjoy being part of a team, are comfortable asking questions when needed, and take a proactive approach to resolving issues and improving the way things are done.

You will bring:

• Experience in accounts, payroll, finance or a related administrative role.
• Experience supporting or processing payroll, preferably within a high-volume or multi-site environment.
• Sound understanding of accounts payable, financial controls and payroll principles.
• Working knowledge of timesheets, rosters, leave, allowances, deductions, employee changes and payroll reconciliations.
• Experience using payroll, HRIS and financial systems, with intermediate Excel skills.
• Strong organisation, attention to detail and the ability to manage competing priorities.
• Clear communication, a customer-focused approach and discretion when handling confidential information.
• A continuous improvement mindset and willingness to support change.
• Knowledge of Modern Awards and payroll obligations (desirable).
• A current Working with Children Check/Blue Card and National Police Check, or willingness to obtain one.

Why Join Harmony Early Education?

At Harmony, we are committed to creating an environment where our people can thrive, develop and make a meaningful contribution. As part of our team, you will enjoy:

• The opportunity to join a growing early childhood education organisation.
• A collaborative and supportive Finance team.
• A varied role with exposure to both accounts payable and payroll.
• Opportunities to contribute to process improvements and system enhancements.
• Access to ongoing professional development through Harmony Academy.
• A competitive remuneration package aligned with your experience.
• A workplace culture that values integrity, accountability, teamwork and making a difference every day.
• 75% off childcare fees - because your family matters too

Our Commitment to Child & Cultural Safety:

Protecting Every Child. Honouring Every Culture. Every Day.

At Harmony, you will be part of an organisation deeply committed to protecting children and honouring every culture. We take child and cultural safety seriously, working proactively through strong policies, ongoing training and open communication to create safe, inclusive environments where every child feels safe, seen, heard and respected.

We work alongside families, communities and our teams to ensure every child's identity is celebrated, every voice is valued, and everyone plays a role in creating a culture where children can thrive.

Be Part of the Team Behind the Difference.
If you're ready to bring your accounts and payroll experience to a supportive team where accuracy, collaboration and continuous improvement matter, we'd love to hear from you.