Accounts Payable & Stores Coordinator - QT Newcastle

QT Hotels and Resorts; Newcastle City Council; On-site; AUD 65,000 - 76,000; Full time

Benefits offered by this job

Dining & stays 50%

Movie tickets

Seasonal perks

Career growth

Parental leave

Volunteer opportunities

Job summary

QT Newcastle is seeking a Stores & Accounts Payable Coordinator to keep our hotel’s inventory operations running smoothly. You will process supplier invoices, reconcile accounts, receive and store stock, and support the end-to-end PO process in a fast-paced hospitality setting.

Ideal candidates bring experience in accounts payable or stores/inventory coordination, strong attention to detail, and a collaborative, safety-minded approach.

Qualifications

• Strong attention to detail and a head for numbers; confidence checking invoices, POs and reconciliations.
• Experience in accounts payable, stores or inventory coordination; hospitality or fast-paced environment preferred.
• Solid organisational skills; ability to juggle admin deadlines with stock and delivery management.
• Safety-first mindset; comfortable with manual handling.
• Knowledge of food safety and HACCP principles or willingness to learn.
• Collaborative, can-do attitude; work with chefs, managers and hotel team.

Responsibilities

• Process and code supplier invoices; confirm authorisation before payment.
• Manage end-to-end purchase order process within the accounts payable system.
• Reconcile hotel payment accounts against supplier statements.
• Receive, check and dispatch goods; ensure deliveries match orders.
• Issue requisitioned stock; keep storage areas and loading dock clean and safe.
• Check and distribute daily food and beverage tracker; compare purchases to revenue.
• Support food safety and HACCP compliance with Executive Chef and F&B Manager.
• Follow hotel policies, procedures and WH&S guidelines.

Skills

Attention to detail

Numerical ability

Accounts payable

Stores/inventory coordination

Organisational skills

Safety-minded

Collaborative mindset

Job description

Accounts Payable & Stores Coordinator - QT Newcastle

QT Hotels & Resorts is EVT’s premium lifestyle hotel brand, with locations in Australia, New Zealand and Singapore. Pioneers behind the philosophy of ‘unexpected and unrequested’, with every guest engagement presenting an opportunity to delight, and every QT property inspired by local influence with signature quirk. And our people? With personalities as diverse as each property, individuality is more than encouraged.

EVT has an endless range of roles and careers paths to explore across over 140entertainment experiences like Event Cinemas and Moonlight Cinemas, 150award winningrestaurants and bars, and 80+ hotels, including QT, Rydges,Atura,LyLo, Independent CollectionandAustralia’s most lovedyear roundalpine resort,Thredbo.Our ventures include a ~$2.3B property portfolio and hotel management, just to name a few. Onceyou’rein,there’sno limits on where your career could take you.

Stores & accounts payable coordinator

As Stores & accounts payable coordinator, you’ll keep our hotel’s inventory operations running smoothly, from processing supplier invoices and reconciling accounts to receiving, storing and distributing stock. It’s a hands-on role that blends finance administration with the physical side of hotel operations, so you’ll be equally comfortable at a desk and on the loading dock.

Key responsibilities

• Process and code supplier invoices accurately, checking them against purchase orders and confirming the correct authorisation before payment.
• Manage the end-to-end purchase order process within the accounts payable system.
• Reconcile hotel payment accounts against supplier statements.
• Receive, check and dispatch goods, making sure deliveries match orders and meet the hotel’s quality standards.
• Issue requisitioned stock to departments and keep storage areas and the loading dock clean, tidy and safe.
• Check and distribute the daily food and beverage tracker, comparing purchases against revenue.
• Support food safety and HACCP compliance, including temperature checks and logs with the Executive Chef and F&B Manager.
• Follow all hotel policies, procedures and WH&S guidelines, and pitch in wherever the F&B Service Manager needs a hand.

What You’ll Bring

• Strong attention to detail and a head for numbers, with confidence checking invoices, purchase orders and reconciliations for accuracy.
• Experience in accounts payable, stores or inventory coordination, ideally within hospitality or a similar fast-paced environment.
• Solid organisational skills and the ability to juggle admin deadlines with hands-on stock and delivery management.
• A safety-first mindset, comfortable with regular lifting, carrying and manual handling.
• Working knowledge of food safety and HACCP principles, or a willingness to learn them quickly.
• A collaborative, can-do attitude, happy to work closely with chefs, managers and the wider hotel team.

How You Work

• Daymaker ethos — no one’s too big for the small things.
• Hands-on and non-hierarchical — leads from the front.
• Resilient and solutions-focused — stays calm, moves fast.

Perks from Day One

As part of EVT, you unlock Elevate Perks from your first day. Parity for all levels - no ivory towers.

• 50% off dining and stays across EVT hotels – QT, Rydges, Atura, LyLo and more.
• $2 movie tickets + discounts on Gold Class, Moonlight Cinema and Candy Bar.
• Seasonal perks at Thredbo.
• Rapid career growth across our hotel & entertainment network.
• Paid parental leave; community & volunteering opportunities.

We welcome applicants from all backgrounds.