Accounts Payable Officer

IMC Trading; Sydney; On-site; AUD 90,000 - 125,000; Full time

Job summary

IMC Trading in Sydney seeks an Accounts Payable Officer to join the Finance team and manage supplier invoices, payments and intercompany settlements across multiple APAC entities. You will work directly with the AP Supervisor to ensure accuracy, timeliness, and control of cash movements in AUD, USD, HKD, KRW and JPY.

Two near-term priorities are AP automation and building resilience in operations, including when teammates are away.

Qualifications

• 2-6 years of experience in accounts payable, payments or treasury operations.
• Experience preparing payment runs and reconciling multi-entity bank accounts.
• Familiarity with tax invoice requirements and GST handling.
• Experience with cross-border, multi-currency payments is advantageous.
• Ability to follow through with banks, suppliers and senior stakeholders to close items.

Responsibilities

• Process supplier invoices end-to-end in Workday across entities and currencies.
• Own the AP exception queue and resolve issues directly with budget owners.
• Prepare weekly payment runs and intercompany settlements across APAC entities.
• Set up intra-group transfers and track settlements across multiple banks and currencies.
• Support month-end close, AP automation testing and runbooks documentation.

Skills

Excel

Workday Financials

ERP knowledge

Cross-border payments

Attention to detail

Stakeholder communication

Tools

Workday Financials

SAP

Oracle

NetSuite

Job description

The AP Officer will join IMC’s Finance team in Sydney, working directly with the AP Supervisor to run accounts payable, payments and settlements across multiple legal entities in various APAC jurisdictions, with multi-currency payments in AUD, USD, HKD, KRW and JPY. The role sits within a lean, two-person AP operations team and plays a critical part in ensuring supplier payments, intercompany settlements and the daily cash movements that keep a trading business running are accurate, controlled and on time.

Two near-term priorities shape the role: AP automation, where you will own the exception queue and help tune the process in Workday Financials until most invoices flow straight through; and building resilience into our operations, so payments and settlements run cleanly every day, including when a colleague is away. This is not a shared-services AP role. It is a broad and substantive role from day one in a lean, high-performing team where you will own real outcomes and work closely with the Finance Managers, the Financial Controller and Treasury.

Your Core Responsibilities

Accounts Payable

• Process supplier invoices end-to-end in Workday, coding to the correct entity, cost centre and GL account, and routing for approval
• Own the AP exception queue, resolving coding, matching and approval exceptions directly with budget owners rather than escalating them
• Handle cross-entity invoices
• Maintain supplier master data and independently verify new or changed supplier bank details before any payment is released
• Respond to supplier queries with remittances; reconcile supplier statements and resolve differences

Payments & Settlements

• Prepare the weekly payment run and daily settlement runs, both EFT and manual payments, with complete supporting documentation for independent review and dual approval
• Prepare intercompany settlements and funding requests across APAC entities, and work through payment differences with the Finance team
• Process tax, statutory and charity payments on instruction from the Finance team, on time and to deadline

Treasury Operations

• Set up intra-group and onward cash transfers on Treasury’s instruction across multiple banks and currencies, and track each one through to settlement
• Investigate returned, rejected or unidentified payments, including SWIFT queries, beneficiary details and correspondent bank issues, and resolve them with the bank
• Support bank administration, including account forms, signatory and user changes, KYC and periodic reviews, and follow up with banks until closed
• Escalate early: anything stuck with a bank or counterparty beyond agreed timeframes goes to the AP Supervisor with a clear summary and proposed next step

Month-End, Controls & Automation

• Support month-end close, including AP cut-off, accrual inputs, and AP sub-ledger and bank reconciliations
• Apply correct GST and indirect tax treatment on invoices, including foreign-supplier invoices
• Work with the AP Supervisor on AP automation, testing, refining coding rules and feeding back on exceptions to raise the straight-through processing rate
• Document procedures as runbooks so every process can be picked up by another team member

Your Skills And Experience

• 2-6 years of experience across accounts payable and payments or treasury operations
• Experience preparing payment runs and reconciling bank accounts in a multi-entity environment
• Working knowledge of tax invoice requirements
• Strong Excel skills and high attention to detail, comfortable handling large, multi-currency payment values
• Confident following up with banks, suppliers and senior stakeholders until items are closed
• Workday Financials experience, or another ERP such as SAP, Oracle or NetSuite, is preferred but not required
• Experience with cross-border, multi-currency payments and familiarity with SWIFT messages is an advantage but not required
• Exposure to banking in Hong Kong, Korea or Singapore is an advantage but not required
• Exposure to AP automation, OCR or invoice-capture tools is an advantage but not required
• An owner, not a router, resolving exceptions yourself and escalating only what needs a decision
• Control-minded, never releasing a payment without the right approval and always checking bank details properly
• Calm under time pressure, planning around value dates and bank cut-offs
• Quick to escalat, raising a stuck item in days, not weeks
• Curious about technology and process improvement, with an interest in automation

About Us

IMC is a research-driven trading firm where quantitative modeling, machine learning, and engineering shape how modern markets are traded. A stabilizing force in markets since 1989, we provide liquidity across trading venues, delivering the best outcome in value and risk management to investors. Using our own technology and capital, we build proprietary systems and algorithms that operate across global markets. Our researchers, traders, and engineers work as a collective, combining rapid experimentation, advanced infrastructure, and real-time feedback to turn insight into execution and execution into advantage.