Accounts Payable Officer

Pcyc Nsw; Sydney; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Salary packaging benefits up to $15,-v

Meals and Entertainment Card

Fitness Passport membership

On-site parking

Employee discounts

Job summary

PCYC NSW is seeking an Accounts Payable Officer to manage end-to-end accounts payable processing for clubs and services across NSW. You will ensure timely payments, accurate records, and strong controls while liaising with internal teams and external vendors.

The role reports to the Financial Accountant and requires 2+ years in AP/AR, high attention to detail, and proficiency with spreadsheets and GL systems. Working With Children Check and National Police Check are required.

Qualifications

• Minimum 2 years in an Accounts Payable or Accounts Receivable role.
• Strong attention to detail and ability to work in high-volume processing.
• Proficient with spreadsheets, databases and general ledger systems.
• Current Working With Children Check and National Police Check.

Responsibilities

• Process accounts payable transactions accurately in a high-volume environment.
• Prepare weekly and ad hoc vendor payment batches and remittances.
• Manage vendor onboarding and updates, including ABN verification.
• Perform monthly bank reconciliations for vendor payments and reprocess bounced payments.
• Support compliance with PCYC NSW policies and financial controls.

Skills

Accounts payable

Attention to detail

High-volume processing

Spreadsheet literacy

Tools

TechOne Finance

Promaster

Rapid AP

Job description

Established in 1937, PCYC NSW is a life-changing charity working in partnership with communities and NSW Police to empower young people, promote active lifestyles, and reduce and prevent youth crime. We operate over 65 clubs and 18 OOSH services across NSW, with a strong vision for continued growth. Each year, our programs engage more than 70,000 young people through sport, recreation, education, leadership, and cultural initiatives, while supporting at-risk youth to break the cycle of disadvantage.

ABOUT THE ROLE

Reporting to the Financial Accountant, the Accounts Payable Officer is responsible for the end-to-end processing of accounts payable transactions. You’ll work closely with internal teams and external vendors to ensure timely payments, accurate records, and strong financial controls. This role plays a vital part in ensuring our clubs and services operate smoothly - supporting more than 60 communities across NSW by keeping our financial processes accurate, efficient, and compliant.

RESPONSIBILITIES

• Process accounts payable transactions accurately and efficiently in a high-volume environment.
• Monitor invoice exports to the accounting system and liaise with IT where issues arise.
• Prepare weekly and ad hoc vendor payment batches and ensure timely distribution of remittances.
• Prepare manual payments and manage refund requests as required.
• Manage vendor onboarding and updates, including bank details and ABN verification.
• Maintain aged accounts payable listings and follow up outstanding items appropriately.
• Respond to internal staff and external vendor queries in a timely and professional manner.
• Complete monthly bank reconciliations for vendor payments and manage bounced payments through to reprocessing.
• Support compliance with PCYC NSW policies, procedures, and financial controls.

REQUIRED SKILLS & QUALIFICATIONS

• Demonstrated experience (minimum 2 years) in an Accounts Payable or Accounts Receivable role.
• Strong attention to detail and ability to work effectively in a high-volume processing environment.
• Demonstrated computer literacy, including experience with spreadsheets, databases, and general ledger systems.
• Current Working With Children Check and National Police Check.

PREFERRED SKILLS

• Experience with TechOne Finance Software, Promaster, or Rapid AP (desirable).
• A genuine interest in working for a not-for-profit organisation (desirable).
• A strong alignment with PCYC NSW’s values: Respect, Community, Integrity, Commitment, and Resilience.

WHY JOIN PCYC?

• Enjoy generous not-for-profit salary packaging benefits of up to $15,899 per annum tax-free.
• Use an additional $2,650 of your pre-tax income for entertainment expenses with a Meals and Entertainment Card.
• Access to employee rewards benefits with discounts on food, retail, and travel.
• Enjoy generous leave entitlements, including additional paid leave.
• Access to Fitness Passport Membership and free PCYC gym membership at participating clubs.
• On-site parking.

PCYC is a Child Safe Organisation and an Equal Employment Opportunity (EEO) Employer that is committed to diversity and inclusion. We encourage all applicants to apply!

Please note: The successful candidate will be required to obtain a Working with Children Check and National Police Criminal History Background Check (Less than 6 months old).