Finance Officer Accounts Payable

Careers at Council; Taree; On-site; AUD 61,000 - 75,000; Full time

Job summary

MidCoast Council is seeking a dedicated Finance Officer to manage supplier payments, AP records and GST compliance. The role also provides trained relief support to the Payroll team during absences, offering broad exposure to financial administration and systems within the Finance team.

You will process supplier payments, check invoices, reconcile statements and assist with payroll duties. Permanent, full-time position based at our Yalawanyi Ganya Administration Centre, Taree.

Qualifications

• Certificate IV in Accounting or Finance is viewed favourably.
• Experience processing and recording financial transactions.
• Experience completing reconciliations and preparing routine financial reports.
• Accounts Payable experience in a medium or large organisation.

Responsibilities

• Process and raise supplier payments through Council's Accounts Payable system.
• Check invoices for accuracy, authorisation, coding and GST treatment.
• Reconcile supplier statements monthly.
• Maintain accurate supplier records and GST status.
• Assist with payroll processing and timesheet checks.
• Liaise with suppliers and staff to resolve payment issues.
• Test Finance system upgrades affecting AP and Payroll.

Skills

Accounts Payable

Payroll relief

GST knowledge

Data entry

Excel

Education

Certificate IV in Accounting or Finance

Tools

Accounts Payable system

Microsoft Office/Excel

Financial management systems

Job description

As Finance Officer, you will be responsible for processing supplier payments, maintaining Accounts Payable records, reconciling supplier accounts and resolving payment-related issues.

You will also provide trained relief support to the Payroll team during planned absences and busy periods. This is a varied role that combines financial administration, systems work, customer service and the opportunity to develop broader experience across Council's Finance team.

In this role, you will:

• Process and raise supplier payments through Council's Accounts Payable system.
• Check invoices for accuracy, appropriate authorisation, correct coding and GST treatment.
• Confirm supplier ABNs and ensure invoices meet GST requirements.
• Reconcile supplier statements each month.
• Maintain accurate supplier records, including GST status and bank account details.
• Produce and distribute outstanding orders reports for follow-up.
• Assist with the reconciliation of Accounts Payable control and suspense accounts.
• Liaise with suppliers and Council staff to resolve documentation, authorisation and payment issues.
• Provide trained relief support for routine Payroll processing.
• Check timesheets and other payroll inputs for completeness, authorisation and timely submission.
• Assist with routine payroll enquiries and provide pay advices or employment forms as directed.
• Escalate discrepancies and non-routine matters to the Payroll team.
• Assist with testing Finance system upgrades affecting Accounts Payable and Payroll.
• Respond to enquiries professionally and within required timeframes.
• Maintain confidentiality and accuracy when dealing with financial and employee information.

You will be organised, accurate and comfortable working with financial systems, procedures and deadlines.
You will also have:

• Relevant tertiary qualifications, with a Certificate IV in Accounting or Finance viewed favourably.
• Experience processing and recording financial transactions in an accounting or finance environment.
• Experience completing reconciliations and preparing routine financial reports.
• Accounts Payable experience, preferably in a medium or large organisation.
• The ability to undertake, or quickly learn, routine Payroll duties.
• The ability to apply GST requirements, policies and established procedures.
• Strong data entry skills and a high level of accuracy.
• Experience providing quality customer service to internal and external customers.
• Experience using Microsoft Office, particularly Excel, and financial management systems.
• The ability to work collaboratively and build constructive relationships.

Salary: Commencing salary circa $68,000p.a. plus superannuation.

Location: This position will be based at our Administration Centre in Yalawanyi Ganya at 2 Biripi Way, Taree. You may also be required to be based from other Council sites across the MidCoast Council region.

Tenure: Permanent, Full Time.

For questions relating to the position requirements please contact David Roach - Financial Operations and Compliance Coordinator who is the hiring manager for this role. David can be reached on (02) 7955 7*** or at ***********@midcoast.nsw.gov.au.

For enquiries regarding the application process contact Corinne Matlwaski, Human Resources Business Partner who is the HR representative for this role. Corinne can be reached on (02) 7955 7*** or at ***************@midcoast.nsw.gov.au.