Accounts Payable Officer

Conquest; Sydney; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

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Job summary

Conquest is seeking an Accounts Payable Clerk to join our Sydney team. You will handle invoice accuracy, coding to cost centres, and processing payments while maintaining vendor records and ensuring timely pay runs.

This role requires strong attention to detail and solid AP knowledge. You will match invoices to purchase orders, liaise with managers for approvals, and help identify improvements to the AP process.

Qualifications

• Solid understanding of basic accounting and accounts payable principles.
• Accurate data entry and financial record-keeping.
• Ability to build relationships with vendors and suppliers.
• Excellent verbal and written communication skills.
• Ability to prioritise and multitask in a team environment.

Responsibilities

• Check the accuracy of invoices and ensure proper coding to cost centres.
• Input and code invoices to the correct cost centre and process them.
• Match invoices with purchase orders and seek approvals as needed.
• Loster to schedule pay runs in line with standard terms and deadlines.
• Maintain and update vendor database and reconcile payments and statements.
• Identify and propose improvements to accounts payable processes.

Skills

Accounting basics

Accurate data entry

Vendor relations

Multitasking

Team player

Tools

XERO

CHEOPS

Job description

• - Check the accuracy of invoices
• - Input and code invoices to the cost centre
• - Process invoices
• - Match Invoices with Purchase Order
• - Send invoices to the Manager for payment approval
• - Schedule pay runs based on standard company payment terms
• - First point of contact with Debtors chasing payment of invoices
• - Update and maintain vendor database in a timely manner (if we have one)
• - Identify improvements to the accounts payable process
• - Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• - Reconciling processed work by verifying entries and comparing system reports to balances
• - Maintaining historical records
• - Paying vendors by scheduling paychecks and ensuring payment is received for outstanding credit - generally responding to all vendor enquiries regarding finance
• - Preparing analyses of accounts and producing monthly reports
• - Continuing to improve the payment process

Positional Requirements:

• - Solid understanding of basic accounting and accounts payable principles
• - Proven ability to calculate, post and manage financial records
• - Accurate data entry skills
• - Ability to build good relationships with vendors and suppliers
• - Ability to prioritise and multitask
• - High level of accuracy and attention to detail
• - Excellent verbal and written communication skills
• - Ability work as part of a broader team
• - Intermediate computer software skills, including Excel and Accounting packages (for us,XERO and CHEOPS)