Accounts Payable Officer

USU; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

35-hour work week

Meal card $15/day

17.5% annual leave loading

USU Rewards membership

Generous paid leave entitlement

Learning and development opportunities

Job summary

USU, the University of Sydney Union, is seeking a detail‑driven Finance Assistant to manage end‑to‑end accounts payable and provide payroll support. You’ll process invoices, manage records, run weekly payments, and assist month‑end tasks. Training is provided for payroll duties, with a strong emphasis on accuracy, confidentiality, and cybersecurity.

Based in Sydney, this full‑time role offers a 35‑hour week, generous leave, and learning opportunities within a supportive finance team.

Qualifications

• 2+ years of Accounts Payable and Payroll experience.
• Qualifications in Accounting, Finance, or related field (Cert IV+).
• Strong attention to detail and accuracy.
• Capable of meeting deadlines in a busy team.
• Clear communication and collaborative mindset.
• Strong Excel and Microsoft Office skills.
• Proactive, solutions-focused approach with cybersecurity awareness.

Responsibilities

• Process supplier invoices end-to-end with approvals, coding and tax treatment.
• Manage supplier records, reconciliations, and payment queries.
• Prepare weekly payment runs for suppliers, staff reimbursements, and petty cash.
• Support month-end activities including card processing and accruals.
• Provide back-up payroll support and run payroll when required.
• Maintain compliant, confidential, and secure records for the finance team.

Skills

Accounts Payable

Payroll

Attention to detail

Deadline driven

Communication

Excel

Microsoft Office

Cybersecurity awareness

Collaborative mindset

Solutions-focused

Education

Certificate IV or higher in Accounting or Finance

Tools

Sage Intacct

Employment Hero

Job description

• Trusted to manage accounts payable from end to end
• Support payroll when needed

WHY YOU’LL LOVE THIS ROLE

This is a practical, detail-driven role where your work has real impact every day.

WHAT YOU’LL BE DOING

• Process supplier invoices accurately and on time, ensuring correct approvals, coding, and tax treatment
• Manage supplier records, reconciliations, and payment queries
• Prepare weekly payment runs for suppliers, staff reimbursements, Clubs & Societies, and petty cash
• Support month-end activities including credit card processing, accruals, and reconciliations
• Provide back-up support to payroll, including running payroll when required (training provided)
• Maintain strong records, compliance, confidentiality, and cybersecurity awareness
• Provide general and ad hoc support across the Finance team

WHAT YOU BRING

• 2+ years’ experience in Accounts Payable and Payroll
• Qualifications in Accounting, Finance, or a related field (Certificate IV or higher)
• Strong attention to detail and a high standard of accuracy
• Confidence working to deadlines in a busy team environment
• Clear communication skills and a collaborative mindset
• Strong Excel and Microsoft Office skills
• A proactive, solutions-focused approach
• Cybersecurity awareness and confidence using systems and digital tools

Bonus points if you have experience with Sage Intacct, payroll systems, or Employment Hero.

WHAT WE OFFER

• 35-hour work week
• Meal card for food and beverage - $15 per day
• 17.5% annual leave loading
• Complimentary USU Rewards membership (discounts on and off campus)
• Generous paid leave entitlements including 3 days of life leave and 5 additional paid leave days per year
• Commitment to learning and development

About USU

The University of Sydney Union (USU) has been creating unforgettable student experiences for over 150 years. From food and retail outlets to bars, entertainment, volunteering, clubs and societies, events and student programs, we help make university life more vibrant and connected.

Our people are passionate, collaborative and committed to delivering exceptional service. If you're looking to build your finance career in a supportive team where your work genuinely makes an impact, we'd love to hear from you

We arecommitted to promoting a workplace of equal opportunities. Wepromote healthy living and aims to protect the health and safety of staff, members and visitors to the University by providing a Smoke-Free Workplace. We do not accept unsolicited agency applications.

USU is an Equal Opportunity Employer (EOE). We’re committed to a diverse and inclusive workplace and encourage applicants from all walks of life. Help make us better by joining our team.