Accounts Payable Officer

Wesley Mission Queensland Limited; Australia; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Salary Packaging

Wellbeing Support

Free car parking

Career advancement opportunities

Job summary

Wesley Mission Queensland is seeking an Accounts Payable Officer to manage supplier invoices, ensure timely and accurate payments, and support month-end reporting. The role emphasizes compliance, data quality, and stakeholder service, within a fixed-term 12-month contract.

Key tasks include invoice processing, supplier record maintenance, and handling payment runs while contributing to process improvements and policy adherence. A positive, detail-oriented mindset is essential to succeed.

Qualifications

• Experience with accounts payable processes and compliance.
• Proficiency with ERP/accounts payable systems and document workflows.
• Strong attention to detail, organization and time management.
• Ability to investigate and resolve invoice discrepancies and payment issues.

Responsibilities

• Processing supplier invoices accurately and efficiently, ensuring compliance with policies and regulations.
• Managing supplier and stakeholder enquiries, resolving invoice discrepancies and payment issues.
• Maintaining supplier records and supporting vendor onboarding with due diligence.
• Preparing and processing payment runs, including electronic, manual, and cheque payments.
• Supporting month-end activities including reconciliations, accruals and prepayments.
• Contributing to continuous improvement initiatives to enhance AP processes and data quality.

Skills

Accounts payable

High-volume processing

ERP systems

Attention to detail

Time management

Tools

TechnologyOne

Job description

Your Role as Accounts Payable Officer

As an Accounts Payable Officer, you'll be at the heart of our finance operations, ensuring suppliers are paid accurately and on time while maintaining compliance with organisational policies and procedures. Beyond transaction processing, you'll provide outstanding support to stakeholders, contribute to month-end reporting activities, resolve complex enquiries, and champion continuous improvement initiatives that strengthen our financial processes and service delivery.

Key responsibilities include:

• Processing supplier invoices accurately and efficiently, ensuring compliance with organisational policies, procedures, and relevant financial regulations.
• Managing supplier and stakeholder enquiries, investigating and resolving invoice discrepancies, payment issues, and other accounts payable queries in a timely manner.
• Maintaining supplier records and support vendor onboarding, ensuring accurate data management, appropriate approvals, and due diligence requirements are met.
• Preparing and process payment runs, including electronic, manual, and cheque payments, in line with payment schedules and supplier terms.
• Supporting month-end financial activities, including reconciliations, accruals, prepayments, and reporting requirements to ensure timely close processes.
• Contributing to continuous improvement initiatives, enhancing accounts payable processes, systems, reporting, and data quality while maintaining compliance with relevant legislation and taxation requirements.

This is a Full-Time Fixed-Term position for 12 months.

What We Offer

• Salary Packaging: You can package up to $15,900 each year on everyday living expenses and up to $2,650 on meals and entertainment reducing your taxable income and giving you more in your pocket.
• Wellbeing Support: Access to discounts on private health insurance and gym memberships, and free, confidential counselling through our employee assistance program.
• Free and Secure Car Parking: Employees enjoy complimentary access to secure parking, ensuring the safety of their vehicles while at work.
• Career Advancement Opportunities: We provide ample career advancement opportunities at WMQ, offering diverse pathways for growth and professional development

What We’re Looking For

• Accounts payable experience in a high-volume environment.
• Strong knowledge of accounts payable processes and compliance.
• Proficiency with ERP/accounts payable systems and document workflows.
• High level of attention to detail, organisation and time management skills to meet deadlines.

A Valuable Addition, Yet Not a Must-Have!

• Experience with TechnologyOne or similar accounting systems.

Essential Requirements

• Proof of COVID-19 vaccination status (or as required by legislation and WMQ policy)
• Relevant probity checks required by legislation and WMQ Limited policy.
• Current Driver’s Licence and willingness to travel for work.

Wesley Mission Queensland brings together people who want to make a difference in the lives of others.

We value diversity, strive for inclusion, and come together to walk alongside those in need to provide hope and compassion.

We are committed to working collaboratively to help you grow, support your wellbeing, and enable you to be your true self each day aligned to our mission and values.

People with passion, connected by hope for a more compassionate, just and inclusive society is our story – what’s yours?