Accounts Payable Coordinator

Colterlec; Newcastle; On-site; AUD 65,000 - 90,000; Full time

Job summary

Colterlec Pty Ltd, a proudly Australian-owned distributor of electrical product solutions, is recruiting for a hands-on finance role in Newcastle. You will process AP/AR, assist payroll checks, reconcile banks and cards, and support month-end processes in NetSuite.

You will maintain records, respond to enquiries, and collaborate with internal and external stakeholders to ensure financial integrity and accurate reporting in a fast-paced environment.

Qualifications

• Minimum 2 years' experience in Accounts Payable, Accounts Receivable, Finance Administration, or a similar role.
• Experience performing reconciliations and investigating discrepancies.
• Exposure to payroll checking or payroll support activities.
• Strong attention to detail and commitment to accuracy.
• Excellent organisational and time management skills.
• Strong communication skills with internal and external stakeholders.

Responsibilities

• Process supplier invoices, payments, statement reconciliations, and creditor enquiries
• Raise customer invoices, process credits, allocate remittances, and issue statements
• Follow up outstanding customer balances in accordance with company credit policies
• Reconcile bank accounts and investigate variances
• Reconcile company credit cards, fleet cards, and travel expenses
• Assist with payroll checking to ensure accuracy of hours, leave, allowances, and deductions
• Maintain supplier and customer records, including verification of supplier bank details
• Manage the accounts inbox and accounts-related telephone enquiries
• Support month-end processes and maintain accurate financial records in NetSuite
• Provide administrative support to the Finance Team and assist with continuous improvement initiatives

Skills

Accounts Payable

Accounts Receivable

Payroll support

Attention to detail

Organisational skills

Communication skills

MS Excel

ERP systems

NetSuite

Wholesale / distribution experience

Education

Certificate IV or Diploma in Accounting/Bookkeeping/Business

Tools

NetSuite

ERP/Accounting software

MS Outlook

MS Word

Job description

Colterlec is a proudly Australian-owned and operated distributor of high-quality engineered electrical product solutions, with over 30 years of industry experience and operations across Australia and New Zealand. Our team supplies industry-leading global brands and delivers tailored solutions from product supply through to design, build, service, and maintenance.

Reporting to the Financial Controller, this role offers variety, responsibility, and the opportunity to build a long-term career within a growing organisation.

About the Role

This is a hands-on finance position responsible for the accurate and timely processing of accounts payable and receivable transactions, account reconciliations, payroll checking support, and responding to internal and external accounts enquiries. You'll play a key role in maintaining financial integrity and supporting the day-to-day operations of our finance function.

Key Responsibilities

• Process supplier invoices, payments, statement reconciliations, and creditor enquiries
• Raise customer invoices, process credits, allocate remittances, and issue statements
• Follow up outstanding customer balances in accordance with company credit policies
• Reconcile bank accounts and investigate variances
• Reconcile company credit cards, fleet cards, and travel expenses
• Assist with payroll checking to ensure accuracy of hours, leave, allowances, and deductions
• Maintain supplier and customer records, including verification of supplier bank details
• Manage the accounts inbox and accounts-related telephone enquiries
• Support month-end processes and maintain accurate financial records in NetSuite
• Provide administrative support to the Finance Team and assist with continuous improvement initiatives

About You

• To be successful in this role you will have:
• Minimum 2 years' experience in Accounts Payable, Accounts Receivable, Finance Administration, or a similar role
• Experience performing reconciliations and investigating discrepancies
• Exposure to payroll checking or payroll support activities
• Strong attention to detail and commitment to accuracy
• Excellent organisational and time management skills
• Strong communication skills with the ability to build positive relationships with internal and external stakeholders
• Proficiency in Microsoft Excel, Outlook, and Word
• Experience using an ERP or accounting system
• Certificate IV or Diploma in Accounting, Bookkeeping, or Business
• Experience with NetSuite
• Experience in wholesale, distribution, warehousing, manufacturing, or electrical industries
• Exposure to fleet card, travel, and expense reconciliation processes

Why Join Colterlec?

• Stable, growing organisation with over 30 years of success
• National and New Zealand operations providing career growth opportunities
• Supportive and collaborative team environment
• Convenient Newcastle Head Office location with onsite parking
• Opportunity to broaden your finance and administration skills across multiple functions
• Work closely with experienced finance professionals and gain exposure to a diverse range of business operations

Applications will be reviewed as received, so don't delay in applying.

If you're a proactive finance professional who enjoys working in a fast-paced environment and takes pride in accuracy and customer service, we'd love to hear from you.