Accounts Payable Administrator

NGARE EMPLOYMENT SOLUTIONS PTY LTD; Gold Coast City; On-site; AUD 65,000 - 80,000; Full time

Job summary

Gilmour Space Technologies is seeking an Accounts Payable Administrator to join our finance team near Brisbane, between the Gold Coast and Brisbane, to manage vendor invoices, coding, and payment cycles for our space projects.

The role requires 3+ years in accounts payable, strong bookkeeping basics, and familiarity with Xero or Epicor Kinetic. You will collaborate with suppliers and internal teams while maintaining accuracy and compliance.

Qualifications

• At least 3 years proven experience in managing an accounts payable function.
• Strong understanding of basic bookkeeping and accounting payable principals
• Solid understanding of Xero or Epicor Kinetic accounting system advantageous.
• High degree of accuracy and attention to detail
• Familiar with EFTsure
• Proven ability to calculate, post and manage accounting figures and financial records.
• National Police Check essential.

Responsibilities

• Process accounts payable transactions, reconcile vendor accounts, and resolve discrepancies in a timely and accurate manner.
• Verify transactions, ensuring they are correctly recorded, appropriately coded, and match corresponding purchase orders, while confirming receipt of goods or services during the invoice approval process.
• Record daily financial transactions, assist with posting processes, including credit card transactions, and support the reconciliation of banking and accounting-related transactions.
• Prepare and maintain accurate financial documents, such as invoices, bills, and statements, while verifying financial records and correcting errors as needed.
• Collaborate with vendors, internal stakeholders, and other departments to maintain positive relationships and ensure smooth financial operations.
• Manage internal workflows for the approval of purchase orders and invoices, ensuring accurate cost and departmental coding.
• Question and challenge transactions when needed to ensure accuracy and compliance.
• Promote continuous improvement across the finance team by identifying and implementing process improvements.
• Support the finance team with accounts payable/receivable management, expense analysis, credit account applications, and other administrative or project-based tasks as requested by the Finance Manager or Chief Financial Officer.
• Any other duties as required which are within the skills and capabilities of the incumbent.

Skills

Accounts Payable

Bookkeeping

Xero/Epicor Kinetic

Tools

Xero

Epicor Kinetic

Job description

Accounts Payable Administrator

All Orbits, All Planets - Join us on our journey

Gilmour Space is a leading Australian space company, developing launch vehicles, satellite platforms, advanced propulsion technologies; and launching from our licensed orbital spaceport in Bowen, North Queensland.

Are you a creative and experienced 'Accounts Payable Administrator' looking for a dynamic role where your skills will make a real impact? Have you ever dreamt of working near rockets right here in Australia? Well now’s your chance! Gilmour Space is seeking a talented individual to join our innovative team to send rockets to Space! Conveniently located between Brisbane and the Gold Coast, our new state-of-the-art facility, purpose-built for designing and manufacturing rockets in-house, is equipped with the latest technology and tools, providing an ideal environment for innovation and excellence. So, what are you waiting for? Join us and be a part of a forward-thinking team dedicated to pushing the boundaries of space exploration and let’s send Australia to Space together!

How you will contribute to our mission in getting Australia to space:

The below is designed to give you an idea of the role you will play. There will be many more exciting and innovative things to do:

• Process accounts payable transactions, reconcile vendor accounts, and resolve discrepancies in a timely and accurate manner.
• Verify transactions, ensuring they are correctly recorded, appropriately coded, and match corresponding purchase orders, while confirming receipt of goods or services during the invoice approval process.
• Record daily financial transactions, assist with posting processes, including credit card transactions, and support the reconciliation of banking and accounting-related transactions.
• Prepare and maintain accurate financial documents, such as invoices, bills, and statements, while verifying financial records and correcting errors as needed.
• Collaborate with vendors, internal stakeholders, and other departments to maintain positive relationships and ensure smooth financial operations.
• Manage internal workflows for the approval of purchase orders and invoices, ensuring accurate cost and departmental coding.
• Question and challenge transactions when needed to ensure accuracy and compliance.
• Promote continuous improvement across the finance team by identifying and implementing process improvements.
• Support the finance team with accounts payable/receivable management, expense analysis, credit account applications, and other administrative or project-based tasks as requested by the Finance Manager or Chief Financial Officer.
• Any other duties as required which are within the skills and capabilities of the incumbent.

Minimum Qualifications, Skills and Experience:

• At least 3 years proven experience in managing an accounts payable function
• Strong understanding of basic bookkeeping and accounting payable principals
• Solid understanding of Xero or Epicor Kinetic accounting system advantageous.
• High degree of accuracy and attention to detail
• Familiar with EFTsure
• Proven ability to calculate, post and manage accounting figures and financial records.
• National Police Check essential.

Desired Qualifications, Skills and Experience:

• Proven experience in coordinating with employees and suppliers to obtain documentation that substantiates expenditures.
• Ability to work both independently and collaboratively within teams.
• Strong attention to detail with a proven ability to meet deadlines consistently.
• Willingness to take on additional responsibilities as the company continues to grow.

Gilmour Space Technologies is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all positions.