Accounts Payable Administrator

Gilmour Space; Gold Coast City; On-site; AUD 60,000 - 80,000; Full time

Job summary

Gilmour Space Technologies on the Gold Coast/Brisbane corridor is seeking an experienced Accounts Payable Administrator to join our finance team. You will handle vendor invoices, perform reconciliations, and help maintain timely and accurate financial records in a fast-paced, space-focused environment.

You will work with Xero or Epicor Kinetic, ensure code accuracy, and collaborate with internal teams to resolve discrepancies.

Qualifications

• 3+ years experience managing accounts payable
• Experience with Xero or Epicor Kinetic is advantageous
• Australian citizen/permanent resident or valid work visa required

Responsibilities

• Process accounts payable transactions, reconcile vendor accounts, and resolve discrepancies
• Verify transactions, ensure proper coding and PO matching, confirm receipt of goods/services
• Record daily financial transactions and assist with posting and banking reconciliations
• Prepare and maintain accurate invoices, bills and statements; correct errors as needed
• Collaborate with vendors and internal departments to ensure smooth financial operations
• Manage purchase order and invoice approvals and cost coding
• Identify and implement process improvements within the finance team
• Support accounts payable/receivable management and other admin tasks as needed

Skills

Accounts payable

Attention to detail

Reconciliation

Tools

Xero

Epicor Kinetic

Job description

All Orbits, All Planets - Join us on our journey

Gilmour Space is a leading Australian space company, developing launch vehicles, satellite platforms, advanced propulsion technologies; and launching from our licensed orbital spaceport in Bowen, North Queensland.

Are you a creative and experienced 'Accounts Payable Administrator' looking for a dynamic role where your skills will make a real impact? Have you ever dreamt of working near rockets right here in Australia? Well now’s your chance! Gilmour Space is seeking a talented individual to join our innovative team to send rockets to Space! Conveniently located between Brisbane and the Gold Coast, our new state-of-the-art facility, purpose-built for designing and manufacturing rockets in-house, is equipped with the latest technology and tools, providing an ideal environment for innovation and excellence. So, what are you waiting for? Join us and be a part of a forward-thinking team dedicated to pushing the boundaries of space exploration and let’s send Australia to Space together!

How you will contribute to our mission in getting Australia to space:

The below is designed to give you an idea of the role you will play. There will be many more exciting and innovative things to do:

• Process accounts payable transactions, reconcile vendor accounts, and resolve discrepancies in a timely and accurate manner.
• Verify transactions, ensuring they are correctly recorded, appropriately coded, and match corresponding purchase orders, while confirming receipt of goods or services during the invoice approval process.
• Record daily financial transactions, assist with posting processes, including credit card transactions, and support the reconciliation of banking and accounting-related transactions.
• Prepare and maintain accurate financial documents, such as invoices, bills, and statements, while verifying financial records and correcting errors as needed.
• Collaborate with vendors, internal stakeholders, and other departments to maintain positive relationships and ensure smooth financial operations.
• Manage internal workflows for the approval of purchase orders and invoices, ensuring accurate cost and departmental coding.
• Question and challenge transactions when needed to ensure accuracy and compliance.
• Promote continuous improvement across the finance team by identifying and implementing process improvements.
• Support the finance team with accounts payable/receivable management, expense analysis, credit account applications, and other administrative or project-based tasks as requested by the Finance Manager or Chief Financial Officer.
• Any other duties as required which are within the skills and capabilities of the incumbent.

Minimum Qualifications, Skills and Experience:

• At least 3 years proven experience in managing an accounts payable function
• Strong understanding of basic bookkeeping and accounting payable principals
• Solid understanding of Xero or Epicor Kinetic accounting system advantageous.
• High degree of accuracy and attention to detail
• Familiar with EFTsure
• Proven ability to calculate, post and manage accounting figures and financial records.
• National Police Check essential.

Desired Qualifications, Skills and Experience:

• Proven experience in coordinating with employees and suppliers to obtain documentation that substantiates expenditures.
• Ability to work both independently and collaboratively within teams.
• Strong attention to detail with a proven ability to meet deadlines consistently.
• Willingness to take on additional responsibilities as the company continues to grow.

Applicants must be an Australian Citizen/Permanent Resident or have an appropriate Australian work visa or work entitlements.

Gilmour Space Technologies is proud to be an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all team members.

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all positions.