Accounts Payable

Grid Electrical; Sydney; On-site; AUD 65,000 - 75,000; Full time

Job summary

GRiD Electrical is seeking an Accounts Payable Officer to manage supplier invoices within a construction environment, ensuring accurate coding, timely processing and alignment with project cost reporting. You will work with MYOB or similar ERP systems, review purchase orders and timesheets, and support project managers with cost queries while maintaining supplier records.

Ideal candidates have a tertiary accounting qualification and experience in high-volume invoice processing, with strong

Qualifications

• Experience in accounts payable within construction or project-based environments.
• Proficiency with ERP/accounting systems such as MYOB and Workbench.
• Strong Excel and Outlook skills.

Responsibilities

• Review, verify and enter supplier invoices into ERP accurately and within deadlines
• Validate invoices against purchase orders, work orders, delivery dockets, supporting documentation and delegated approval requirements before processing
• Ensure invoices are allocated to the correct project, job, cost code and general ledger account to support accurate construction project costing
• Identify and resolve invoice discrepancies, duplicate invoices, incorrect pricing, missing purchase orders and incomplete supporting documentation
• Maintain accurate supplier records and ensure invoice documentation is appropriately filed and archived in accordance with company requirements
• Work closely with Project Managers, Site Administrators and Procurement to resolve outstanding invoices, purchasing discrepancies and project cost queries
• Complete weekly labour hire reconciliations, ensuring labour hire invoices and supporting timesheet information agree to approved project records
• Complete supplier statement reconciliations and investigate missing invoices, credits, duplicate charges and outstanding items
• Prepare payment runs as directed by the Manager, ensuring payments are supported by approved documentation and comply with internal controls
• Prepare weekly accounts payable cash flow information and provide visibility of upcoming supplier payment requirements

Skills

Accounts payable experience

High-volume invoice processing

Attention to detail

Education

Tertiary qualification in Accounting/Finance/Business

Tools

MYOB

Workbench

ERP systems

Job description

GRiD Electrical is a Tier 1 electrical infrastructure business delivering high voltage and critical electrical works across NSW. Established in 2005, Grid Electrical Services Pty Ltd is an organisation that seamlessly delivers complex electrical and communications installations, aiming always to exceed our client's and stakeholders' expectations. GRiD is more than just an electrical contractor; we're a growing, forward-thinking business delivering major infrastructure and commercial projects across Australia and New Zealand. We invest in our people, value innovation, and provide opportunities to develop your career in a collaborative, supportive environment.

About the role

The Accounts Payable Officer is responsible for the accurate, timely and controlled processing of supplier invoices and related project costs within a construction environment. The role supports project and finance teams by ensuring invoices are correctly coded, matched to approved purchasing documentation, reconciled, processed for payment and reflected accurately in project cost reporting and month-end accounts.

Key responsibilities

Review, verify and enter supplier invoices into Workbench and MYOB (or other approved ERP/accounting systems) accurately and within required processing deadlines

Validate invoices against approved purchase orders, work orders, delivery dockets, supporting documentation and delegated approval requirements before processing

Ensure invoices are allocated to the correct project, job, cost code and general ledger account to support accurate construction project costing

Identify and resolve invoice discrepancies, duplicate invoices, incorrect pricing, missing purchase orders and incomplete supporting documentation

Maintain accurate supplier records and ensure invoice documentation is appropriately filed and archived in accordance with company requirements

Work closely with Project Managers, Site Administrators and Procurement to resolve outstanding invoices, purchasing discrepancies and project cost queries

Complete weekly labour hire reconciliations, ensuring labour hire invoices and supporting timesheet information agree to approved project records

Complete supplier statement reconciliations and investigate missing invoices, credits, duplicate charges and outstanding items

Prepare payment runs as directed by the Manager, ensuring payments are supported by approved documentation and comply with internal controls

Prepare weekly accounts payable cash flow information and provide visibility of upcoming supplier payment requirements

About you

Tertiary qualification in Accounting, Finance, Business or a related discipline is desirable; relevant practical accounts experience will also be considered

Previous accounts payable or broader accounts experience, preferably within construction, electrical contracting, engineering or a project-based environment

Experience using MYOB, Workbench or comparable ERP/accounting and project management systems

Experience processing high-volume supplier invoices and reconciling supplier accounts

Understanding of purchase orders, work orders, delivery documentation, project/job costing and cost coding is highly desirable

Good working knowledge of Microsoft Office, particularly Excel and Outlook