Accounts Officer / Office Administrator

UFS Transport Pty Ltd; Melbourne; On-site; AUD 34,000 - 44,000; Part time

Job summary

UFS Transport Pty Ltd in Melbourne is seeking an Accounts & Admin Administrator to oversee day-to-day accounting, bookkeeping and office tasks. You will handle AP/AR, payroll, reconciliations and financial admin, working directly with senior management.

This is a part-time, onsite role in Epping with flexible hours across 2–4 days per week. Ideal candidates are experienced in bookkeeping or finance, proficient in Xero payroll and invoicing, and able to manage payables/receivables independently

Qualifications

• Experience in bookkeeping or accounts administration.
• Proficient with Xero payroll, invoicing and reconciliations.
• Able to manage accounts payable and receivable independently.
• Strong attention to detail and accuracy.
• Well organized with ability to meet deadlines.
• Good communication with suppliers, customers and management.
• Proficient with Microsoft Excel and Outlook.
• Ability to handle confidential payroll information.
• Proactive and ownership mindset.

Responsibilities

• Manage accounts payable, accounts receivable and bank reconciliations
• Follow up outstanding invoices and overdue accounts
• Investigate customer credits and claims
• Reconcile supplier statements and investigate discrepancies
• Weekly payroll, superannuation and timesheet reviews
• Maintain accurate financial records and supporting documentation
• Assist with month-end reconciliations and reporting
• Oversee general office administration

Skills

Bookkeeping

Accounts administration

Xero

Payroll

Excel

Bank reconciliations

Attention to detail

Tools

Xero

Excel

Outlook

Job description

Join UFS Transport as our Accounts & Admin Administrator and become the primary person responsible for our everyday accounting, bookkeeping and general office activities.

You'll manage accounts payable, accounts receivable, payroll, reconciliations, financial administration and general office administration, working directly with senior management.

We're looking for someone experienced, organised and reliable who enjoys managing their own workload, identifying discrepancies and keeping the accounts running smoothly.

Hours: 9:00am - 3:00pm 2-4 Days a week, 12 - 24 Hours per week (Flexible)
Location: Epping, Melbourne. This is an onsite role.

Key responsibilities

Manage accounts payable, accounts receivable and bank reconciliations

Follow up outstanding invoices and overdue accounts

Investigate customer credits and claims

Reconcile supplier statements and investigate discrepancies

Weekly Payroll, Superannuation and Timesheet Reviews

Maintain accurate financial records and supporting documentation

Assist with month-end reconciliations and reporting

Oversee general office administration

About you

Experienced in bookkeeping, accounts administration or a similar finance role

Confident using Xero, including payroll, invoicing and bank reconciliations

Comfortable independently managing accounts payable and receivable

Strong attention to detail and capable of identifying and resolving discrepancies

Organised, dependable and able to meet weekly and monthly deadlines

Confident communicating with suppliers, customers and internal management

Comfortable using Microsoft Excel, Outlook and general office software

Able to handle confidential financial and payroll information professionally

Proactive and willing to take ownership of your responsibilities

About us

UFS Transport is a Melbourne-based Third-Party Logistics (3PL) provider specialising in e-commerce fulfilment, warehousing, storage and value-added logistics services. We're an established and growing business, operating from our warehouse in Epping. We value accuracy, accountability, efficiency and people who take pride in their work.

Permanent part-time position, approximately 12-24 hours per week (Flexible)

Work directly with senior management and external accountants

Opportunity to develop alongside a growing business