Accounts Assistant

Belkirk Group; Melbourne; On-site; AUD 30,000 - 42,000; Part time

Benefits offered by this job

Mat leave cover

Flexible role

CBD based

Job summary

Belkirk Group is seeking a part-time Finance Assistant for a six-month fixed-term contract based in Melbourne’s CBD. The role starts in late October and requires 2.5–3 days per week with flexible hours.

You will handle invoices, reconciliations and project records while receiving hands-on training during initial claim cycles. Ideal candidates have accounts administration experience, strong attention to detail and proficiency with MS Office (Excel, Outlook, SharePoint).

Qualifications

• Experience in accounts administration or AP/AR.
• Understanding of invoicing and reconciliations.
• Strong deadline management and coordination skills.
• Proficient with MS Office (Excel, Outlook, SharePoint).
• Clear communication across teams.

Responsibilities

• Process invoices and Recipient Created Tax Invoices (RCTIs).
• Manage accounts inbox and coordinate invoice approvals with project teams.
• Reconcile supplier accounts, corporate credit cards and employee expenses.
• Follow up outstanding payments with clients and internal stakeholders.
• Support month-end processing and reporting deadlines.
• Maintain project records, statutory declarations and supporting financial documentation.

Skills

Attention to detail

Communication

Organizational skills

Tools

Excel

Outlook

SharePoint

Job description

• Six-month fixed-term contract, commencing in late October
• 2.5–3 days per week, with flexibility around days and working hours

Finance Assistant | Part-time

• Six-month fixed-term contract, commencing in late October
• 2.5–3 days per week, with flexibility around days and working hours
• Lonsdale Street, Melbourne CBD

Looking for a part-time accounts role to see you through Christmas and into the new year? This six-month opportunity offers variety, flexible hours and a thorough handover to help you settle in.

The Company

Belkirk is partnering with a construction company based on Lonsdale Street in Melbourne’s CBD. Working across the finance, operations and project teams, you will help keep invoices, reconciliations and project records accurate and up to date.

The Role

Commencing in late October, you will receive direct training from the current team member during the October and November claim cycles, giving you time to understand the systems, processes and monthly deadlines.
Your responsibilities will include:

• Processing invoices and Recipient Created Tax Invoices (RCTIs).
• Managing the accounts inbox and coordinating invoice approvals with project teams.
• Reconciling supplier accounts, corporate credit cards and employee expenses.
• Following up outstanding payments with clients and internal stakeholders.
• Supporting bank guarantee records, retention releases and subcontractor documentation.
• Maintaining project records, statutory declarations and supporting financial documentation.
• Assisting with month-end processing and reporting deadlines.

There is flexibility around your regular days and working hours. However, availability during month-end periods is essential to ensure invoices are processed and reporting deadlines are met.

Foundation for Success

You will bring:

• Previous experience in accounts administration, accounts payable or receivable, or a similar support role.
• An understanding of invoicing, reconciliations and financial administration.
• Strong attention to detail and an organised approach to managing deadlines.
• Confidence using Microsoft Office, particularly Excel, Outlook and SharePoint.
• Clear communication skills and the ability to follow up queries across different teams.
• The ability to work independently and ask questions when needed.

Construction experience is not essential. Experience with project management systems such as 4D would be helpful, although we will provide training.

Additional information

• Mat leave cover
• Flexible role
• CBD based