Accounts And Purchasing Officer

Emvision Medical Devices; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

EMVision Medical Devices is seeking an Accounts and Purchasing Officer based in Sydney, NSW. The role covers accounts payable, purchasing and logistics, working with suppliers and freight partners to support our expanding operations.

You will manage supplier invoices, PO processing, and month-end activities while ensuring accuracy and timely communication with internal stakeholders. Experience with Xero or Odoo is preferred.

Qualifications

• Experience in AP, PO processing, corporate card reconciliations, expense claims.
• Ability to manage competing priorities and deadlines.
• Familiarity with cloud-based systems and Microsoft Excel.

Responsibilities

• Process supplier invoices accurately and promptly with proper coding and PO matching.
• Manage the AP inbox and respond to supplier/internal inquiries professionally.
• Reconcile corporate credit card transactions monthly and code expenses per policy.
• Assist with month-end close activities including AP accruals and reconciliations.
• Maintain accurate records for accounts payable, purchasing and logistics documentation.

Skills

Attention to detail

Time management

Communication skills

Self-direction

Problem solving

Education

Certificate or Diploma in Accounting/Business/Logistics

Tools

Xero

Odoo

Job description

• Winner of multiple design awards in 2025/2026 and the AFR 2023 Most Innovative Companies Award in Healthcare.

• Winner of multiple design awards in 2025/2026 and the AFR 2023 Most Innovative Companies Award in Healthcare.
• Medical device industry, based in Macquarie Park.
• Opportunity to join a progressive and well-funded start-up Company.

Join EMVision and help shape the future of neurodiagnostics. We are developing and commercialising innovative, world‑class portable brain scanner products designed to transform the timely diagnosis and treatment of neurological emergencies, including stroke. Our technology has the potential to positively impact millions of patients globally by enabling diagnosis closer to the patient, wherever they are located.

EMVision Medical Devices Ltd (ASX:EMV) is a publicly listed medical technology company with ambitions to reduce the global burden of stroke and traumatic brain injury. Our first commercial product, the emuTM in‑hospital brain scanner, is currently undergoing an international pivotal trial at leading centres including Mayo Clinic, UCLA, UTHealth and Mt Sinai to support regulatory clearance. Our second product, the First Responder pre‑hospital scanner, is following closely behind.

As we transition from a strong R&D focus toward commercialisation and market entry, we are seeking an experienced Accounts and Purchasing Officer in this multifaceted role. This is an opportunity to contribute to a progressive, well‑funded start‑up environment as we pursue a United States first approach, global expansion ambitions, and the establishment of a pilot production line in Sydney.

About the role

Reporting to the Financial Controller, the Accounts and Purchasing Officer is responsible for managing accounts payable, purchasing and logistics activities, while acting as a key point of contact for suppliers, freight forwarders and internal stakeholders.

Key responsibilities include:

Accounts & Finance Support:

• Process supplier invoices accurately and promptly, ensuring correct coding, approvals and matching to purchase orders.
• Manage the accounts payable inbox and function, responding to supplier and internal stakeholder enquiries in a timely and professional manner.
• Reconcile corporate credit card transactions monthly, ensuring receipts are collected and expenses are accurately coded in line with policy.
• Assist with month‑end close activities, including accounts payable accruals and reconciliations.
• Support the Finance team with ad hoc administrative and transactional tasks as required.
• Maintain accurate and well‑organised records for accounts payable, purchasing and logistics documentation.
• Identify and support process improvements across the accounts payable, purchasing and logistics functions.
• Manage the purchase order process, including issuing purchase orders, securing appropriate approvals, and matching orders to invoices and deliveries.
• Track deliveries, resolve discrepancies, and coordinate returns or credits as required.
• Maintain the supplier master file, including new supplier set‑up, banking detail verification and relevant compliance checks.

Logistics and Freight:

• Coordinate domestic and international freight and logistics, liaising with freight forwarders, couriers and customs brokers.
• Prepare and manage import and export documentation, ensuring compliance with customs requirements for clinical trial equipment and consumables.
• Monitor shipments and proactively resolve delays or issues in collaboration with freight forwarders and suppliers.

To be successful in this role, you will bring:

• Certificate or Diploma in Accounting, Business Administration, Logistics/Supply Chain, or a related field (or working towards).
• 2+ years' experience in an accounts payable, purchasing and/or logistics/freight coordination role, i.e. accounts payable & PO processing, corporate cards reconciliations, expense claims, import / export documentation
• Self-direction and the ability to manage competing priorities and deadlines.
• Confident using cloud‑based business systems, ideally including Xero and Odoo, with strong Microsoft Excel skills.
• Strong attention to detail, with a commitment to accuracy and quality in transactional work.
• Well‑developed organisational and time management skills, with the ability to balance competing priorities and meet deadlines.
• Clear and professional communication skills, with confidence liaising with suppliers, freight forwarders and internal stakeholders.
• A proactive, reliable and process‑driven approach, with the initiative to anticipate needs, identify issues early and take practical action.

Accounts and Purchasing Officer Sydney, NSW, AU