Accounts and Purchasing Assistant

Thomson Environmental Systems; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Thomson Environmental Systems Pty in Kirrawee NSW seeks an organised accounts admin assistant to handle payable/receivable tasks and purchasing support. You will input supplier invoices in Odoo, reconcile, and assist with statements, payments and order follow-ups.

Ideal candidates have practical accounts administration experience, good Excel skills, and attention to detail. ERP familiarity is valued; training on Odoo is available.

Qualifications

• Experience in accounts administration including payable/receivable exposure.
• Purchasing support experience desirable.
• Strong numerical accuracy and invoice reconciliation ability.
• Proficient with Excel and basic ERP systems; Odoo is a plus.

Responsibilities

• Receive and enter supplier invoices in Odoo against POs and approvals.
• Identify duplicates and missing information; follow up before processing.
• Assist supplier statement reconciliations and payment schedules.
• Prepare customer invoices and allocate receipts as directed.
• Follow up overdue accounts and escalate when needed.
• Assist with supplier quotations, returns and credits; coordinate with warehouse.

Skills

Accounts payable/receivable

Purchasing support

Excel

Attention to detail

Communication skills

Education

Bookkeeping / accounting qualification

Tools

Odoo

Job description

Thomson Environmental Systems – Kirrawee NSW

Provide accurate and timely accounts payable, accounts receivable and purchasing administration support. Help the Accounts Officer keep financial records up to date and assist the Supply Chain Manager with purchase orders, supplier follow-up and delivery information so TES can meet its payment and supply commitments.

Key responsibilities

Receive and enter supplier invoices in Odoo, checking details against purchase orders, goods receipts and required approvals

Identify duplicate invoices, missing information and price or quantity differences; follow up with the appropriate person before processing

Assist with supplier statement reconciliations, payment schedules and supplier enquiries under the Accounts Officer's direction

Prepare and issue customer invoices and statements from approved records, and allocate receipts as directed

Follow up overdue accounts courteously, record actions and escalated disputed or overdue balances to the Accounts Officer

Assist with customer account reconciliations and maintain accurate account records and correspondence

Prepare purchase orders from approved requests, checking supplier details, quantities, pricing and delivery requirements

Obtain order acknowledgements, confirm expected delivery dates and follow up outstanding orders

Keep purchasing records current in Odoo and advise the Supply Chain Manager and relevant teams of delays, shortages or discrepancies

Assist with supplier quotations, returns and credits, and coordinate with the warehouse to resolve goods receipt differences

About you

Practical experience in accounts administration, including exposure to accounts payable or receivable

Purchasing support experience is desirable

Good attention to detail, numerical accuracy and confidence checking invoices and reconciling records

Working knowledge of Excel, email and accounting or ERP systems

Odoo experience is desirable; training can be provided

Clear communication, a helpful manner and confidence following up customers, suppliers and colleagues

Ability to organise routine tasks, meet agreed deadlines, maintain confidentiality and ask for guidance when needed

A relevant bookkeeping, accounting or business administration qualification is desirable, but not essential