Accounts Administrator

Clarke Hopkins Clarke Architects; City of Melbourne; On-site; AUD 32,000 - 42,000; Part time

Job summary

Clarke Hopkins Clarke Architects in Melbourne is seeking an Accounts Administrator to join the Studio Services Team on a flexible part-time basis (approximately 15–20 hours per week).

The role focuses on day-to-day financial operations, including bank reconciliations, accounts payable, expense processing and payroll support, reporting to the Financial Controller and broader finance team.

Qualifications

• Experience in accounts, bookkeeping or finance administration.
• Bank reconciliations, accounts payable and invoice processing.
• Payroll or month-end experience desirable.
• Strong spreadsheet and data handling skills.
• Ability to handle confidential information.

Responsibilities

• Complete timely and accurate bank reconciliations and maintain clear records.
• Enter supplier invoices, coordinate approvals and support payments.
• Reconcile corporate credit card transactions and follow up documentation.
• Assist with month-end activities, data preparation and schedules.
• Review employee expense claims and support payroll processes.
• Maintain finance records and respond to routine queries.
• Take on additional finance and admin tasks as the role develops.

Skills

Bank reconciliations

Accounts payable

Credit card reconciliations

Payroll support

Expense processing

Month-end processes

Excel

Outlook

Data entry

Confidentiality

Education

Bookkeeping qualification

Accounting qualification

Business administration qualification

Tools

Accounting software

Excel

Outlook

Job description

Clarke Hopkins Clarke Architects – Carlton VIC

An exciting opportunity has arisen for an Accounts Administrator to join our Studio Services Team in our Melbourne office. This is a flexible Part Time position.

Who We Are

For over 65 years, ClarkeHopkinsClarke has worked to create designs that connect people and celebrate community. With studios in Melbourne, Sydney and Brisbane our award-winning team of over 200 proudly delivers projects with genuine social impact across the retail, commercial, education, health, residential, and seniors living & care sectors.

We’re a carbon-neutral practice and a certified B Corp, having satisfied the highest verified standards of social and environmental performance, transparency, and accountability.

CHC is an architecture practice built on strong principles. We seek people who have the right skills and share our values.

About the role

The Accounts Administrator supports the smooth and accurate day-to-day operation of the finance and account's function. Working closely with the Financial Controller and broader Accounts team, the role is responsible for core transactional accounting activities, including bank reconciliations, accounts payable, credit card reconciliations, employee expenses and payroll support. This is a new part-time role based in the Melbourne Studio, working approximately 15–20 hours per week, with flexibility in how those hours are spread across the week. The role is suited to someone who is organised, dependable and highly attentive to detail. As the role becomes established, there is scope to broaden responsibilities in line with capability, interest and Practice needs.

Key responsibilities

Complete timely and accurate bank reconciliations, investigate discrepancies and maintain clear supporting records.

Enter supplier invoices accurately, coordinate the approval workflow, prepare payment information and support timely supplier payments.

Reconcile corporate credit card transactions, follow up missing documentation and ensure transactions are coded and recorded correctly.

Assist with month-end activities, including reconciliations, data preparation, supporting schedules and other tasks requested by the Finance team.

Review and process employee expense claims, check supporting documentation and follow up queries or missing information.

Assist with payroll administration and data preparation, maintaining accuracy, confidentiality and appropriate records.

Maintain accurate finance records and ensure relevant systems, registers and documentation are kept current.

Respond to routine account and finance queries and provide practical support across the Finance function as required.

Take on additional finance and administration responsibilities over time as the role develops.

About you

Previous experience in an accounts, bookkeeping, finance administration or similar role.

Practical experience with bank reconciliations, accounts payable and invoice processing.

Experience supporting credit card reconciliations, employee expenses, payroll or month-end processes is highly regarded.

Sound working knowledge of Microsoft Office, particularly Excel and Outlook.

Experience using accounting, expense or payroll systems is highly regarded.

A bookkeeping, accounting or business administration qualification is desirable but not essential.

High attention to detail and a strong commitment to accuracy.

Good organisation and time management, with the ability to manage recurring deadlines in a part-time work pattern.

Sound numerical skills and a practical understanding of transactional finance processes.

Ability to maintain confidentiality and exercise sound judgement when handling payroll, expense and financial information.

ClarkeHopkinsClarke is committed to building a diverse and sustainable workforce that is reflective of the clients and communities we serve. We are committed to creating a culture of inclusion and fostering a sense of belonging for our people. As part of this commitment, we welcome and encourage applications from all walks of life.

ClarkeHopkinsClarke acknowledge the Traditional Owners of Country throughout Australia and pay our respects to Aboriginal and Torres Strait Islander cultures and to Elders past and present. We recognise their custodianship over deep time and their continuing connection to lands, waters and communities.