Academic Programs & Timetabling Specialist

UOM University of Melbourne; City of Melbourne; On-site; AUD 101,000 - 109,000; Full time

Benefits offered by this job

17% Superannuation

Salary packaging

Health and wellbeing programs

Discounted services

Professional development opportunities

Job summary

The University of Melbourne is seeking a coordinated administrative professional to manage end-to-end academic programs and timetabling for Melbourne Dental School's clinical and professional courses. You will advise staff and students and drive process improvements within a supportive team, with exposure to Royal Dental Hospital of Melbourne and across the University.

You will work autonomously with staff and students, ensuring timetables and placements run smoothly while upholding university

Qualifications

• Hold an undergraduate degree and bring relevant experience coordinating complex administrative or academic program functions.
• Demonstrate strong organisational and problem-solving skills, managing competing deadlines and unexpected issues with composure.
• Exhibit exceptional attention to detail and produce clear, accurate procedural documentation and high-quality written materials.
• Communicate confidently with diverse stakeholders, providing informed advice and delivering responsive, service-focused support.
• Have high level digital literacy, with experience using programs such as MS Office, TimeEdit, StudentOne and LMS platforms.
• Work effectively both independently and within a collaborative team, showing initiative to drive continuous improvements.

Responsibilities

• Coordinate academic program administration across the full student lifecycle, from orientation through to completions.
• Plan, build and maintain complex timetables and placement schedules, aligning School and student needs with University systems and policies.
• Provide timely, accurate advice on academic, timetabling and compliance matters to staff, students and external partners.
• Review and enhance administrative processes, documenting standardised procedures and embedding continuous improvement across the portfolio.

Job description

The University of Melbourne is seeking a coordinated administrative professional to manage end-to-end academic programs and timetabling for Melbourne Dental School's clinical and professional courses. You will advise staff and students and drive process improvements within a supportive team, with exposure to Royal Dental Hospital of Melbourne and across the University.

You will work autonomously with staff and students, ensuring timetables and placements run smoothly while upholding university