Academic Programs and Timetabling Coordinator

UOM University of Melbourne; City of Melbourne; On-site; AUD 101,000 - 109,000; Full time

Benefits offered by this job

17% Superannuation

Salary packaging

Health and wellbeing programs

Discounted services

Professional development opportunities

Job summary

The University of Melbourne is seeking a coordinated administrative professional to manage end-to-end academic programs and timetabling for Melbourne Dental School's clinical and professional courses. You will advise staff and students and drive process improvements within a supportive team, with exposure to Royal Dental Hospital of Melbourne and across the University.

You will work autonomously with staff and students, ensuring timetables and placements run smoothly while upholding university

Qualifications

• Hold an undergraduate degree and bring relevant experience coordinating complex administrative or academic program functions.
• Demonstrate strong organisational and problem-solving skills, managing competing deadlines and unexpected issues with composure.
• Exhibit exceptional attention to detail and produce clear, accurate procedural documentation and high-quality written materials.
• Communicate confidently with diverse stakeholders, providing informed advice and delivering responsive, service-focused support.
• Have high level digital literacy, with experience using programs such as MS Office, TimeEdit, StudentOne and LMS platforms.
• Work effectively both independently and within a collaborative team, showing initiative to drive continuous improvements.

Responsibilities

• Coordinate academic program administration across the full student lifecycle, from orientation through to completions.
• Plan, build and maintain complex timetables and placement schedules, aligning School and student needs with University systems and policies.
• Provide timely, accurate advice on academic, timetabling and compliance matters to staff, students and external partners.
• Review and enhance administrative processes, documenting standardised procedures and embedding continuous improvement across the portfolio.

Job description

Role type

Role type: Full-time; Continuing Faculty: Medicine, Dentistry and Health Sciences Department/ School: Melbourne Dental School Salary: UOM 6 $100,847 - $109,163 p.a. plus 17% super

Coordinate activities across the full student lifecycle and support timetabling and placements.

Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. In line with the 2024 Enterprise Agreement clause 1.15.5 & 1.15.6.2, the University is committed to growing the number of Continuing jobs, and to increase the proportion of Continuing employment FTE in comparison to Fixed-Term or Casual employment.

As part of this shared objective, all continuing vacancies will be advertised internally for a minimum of five working days to allow for current staff at the University to apply and be considered - ahead of external recruitment.

The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity

You will coordinate end-to-end academic programs and timetabling for Melbourne Dental School's flagship clinical and professional courses. You will work autonomously within a supportive team, advising staff and students and driving continuous process improvements. You will gain exposure to diverse stakeholders at the Royal Dental Hospital of Melbourne and across the University.

What you will deliver

• Coordinate academic program administration across the full student lifecycle, from orientation through to completions.
• Plan, build and maintain complex timetables and placement schedules, aligning School and student needs with University systems and policies.
• Provide timely, accurate advice on academic, timetabling and compliance matters to staff, students and external partners.
• Review and enhance administrative processes, documenting standardised procedures and embedding continuous improvement across the portfolio.

You may be a great fit if you

• Hold an undergraduate degree and bring relevant experience coordinating complex administrative or academic program functions.
• Demonstrate strong organisational and problem-solving skills, managing competing deadlines and unexpected issues with composure.
• Exhibit exceptional attention to detail and produce clear, accurate procedural documentation and high-quality written materials.
• Communicate confidently with diverse stakeholders, providing informed advice and delivering responsive, service-focused support.
• Have high level digital literacy, with experience using programs such as MS Office, TimeEdit, StudentOne and LMS platforms.
• Work effectively both independently and within a collaborative team, showing initiative to drive continuous improvements.

What we offer you!

• Build future financial security with 17% superannuation
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
• Health and well-being services including a leading Employee Assistance Program

Your new team – Melbourne Dental School

You will join Melbourne Dental School, a leader in dental education, clinical training and translational oral health research. The School sits within the Faculty of Medicine, Dentistry and Health Sciences, Australia’s premier health sciences faculty. You will work closely with academic, clinical and professional colleagues based at the Royal Dental Hospital of Melbourne. Our values emphasise collaboration, compassion, respect, integrity and accountability, creating a supportive and purpose-driven workplace.

Be yourself

The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [e-mail].

Application essentials

You must have current valid work rights for Australia. Visa sponsorship is not available for this role. A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.

Applications close: 4 October 2026 at 11:55 PM; Melbourne time zone.