Site Management Associate II

Psicro; Wien; On-site; EUR 50,000 - 61,000; Full time

Benefits offered by this job

Excellent working conditions

Extensive training

Growth opportunities

Competitive compensation above minimum

Job summary

Psicro in Vienna seeks an organized administrative professional to support clinical research projects. You will maintain databases, handle documents, and coordinate communications between internal departments and investigative sites.

Requirements include a Life Sciences degree, CRO experience, fluent English, German at least C1, and strong MS Office skills. The role offers extensive training, a supportive team, and a starting salary around EUR 55,000 gross per year.

Qualifications

• Life Sciences degree required.
• Experience in Clinical Research / CRO environment preferred, international setting.
• Full working proficiency in English.
• Native proficiency or C1 in German.
• Proficiency in MS Office applications (Word, Excel, PowerPoint).
• Strong organizational and planning skills with multi-tasking ability.

Responsibilities

• Maintain databases and tracking systems.
• Handle large volumes of documents: compiling, procurement, processing, translation, filing.
• Coordinate communication between departments and external parties.
• Act as communication point for investigative sites in clinical research projects.
• Coordinate site-specific query resolution, project training, and access to vendor systems for site teams.
• Receive and route mails and incoming calls; assist with meeting arrangements.
• Prepare draft agendas and minutes of project meetings.

Skills

English proficiency

German proficiency

MS Office

Organizational skills

Teamwork

Education

Life Sciences degree

Tools

MS Office (Word)

MS Excel

MS PowerPoint

Job description

Join our international team and be the key support to clinical research projects, streamlining communication, maintaining systems and managing documents & information.

Job Responsibilities

• Maintenance of databases and tracking systems
• Work with large amount of documents, including their compiling, procurement, processing, translation and filing
• Communication with company departments and external parties
• Communication point for investigative sites participating in the clinical research projects
• Coordination of site-specific query resolution, project training and access to vendor-related systems for site teams
• Receiving and routing all mails and incoming calls
• Assistance with meeting arrangements
• Preparation of draft agendas and minutes of project meetings

Qualifications

• College/University Degree (Life Sciences)
• Prior administrative experience in Clinical Research / CRO environment, preferably in an international setting
• Full working proficiency in English
• Native proficiency or C1 Certificate in German
• Proficiency in standard MS Office applications (Word, Excel and PowerPoint)
• Good organizational and planning skills, problem-solving abilities, flexibility
• Detail-oriented, able to multi-task and work effectively in a fast-paced environment
• Team-oriented with excellent customer service and interpersonal skills, including a positive attitude to tasks and projects

Benefits & Perks

• Excellent working conditions
• Extensive training and friendly team
• Opportunities for personal and professional growth
• A fair and attractive salary and benefits package starting at EUR 55.000 gross (full-time basis) in accordance with the applicable Austrian collective agreement. The actual compensation package will be determined based on qualifications and relevant professional experience, with the possibility of a competitive overpayment above the collective agreement minimum.

Make the right call and take your career to a whole new level. Join the company that focuses on its people and invests in their professional development and success.