Project Staff

Univie; Wien; On-site; EUR 49,000 - 51,000; Full time

Job summary

University of Vienna invites a coordinator for the European Master in Global Studies (EMGS). The role focuses on day-to-day coordination, academic planning, student support, and cross-campus collaboration with the EMGS consortium partners.

You will work with program leadership, manage communications, and help organize events and budget tasks related to EMGS activities. Strong organizational, intercultural, and language skills are essential.

Qualifications

• Completed master’s or diploma in the humanities, social sciences, or cultural studies; a PhD is desirable.
• Excellent written and spoken German and English skills.
• Proficiency in using common Office applications and digital tools for communication and collaboration.

Responsibilities

• Serve as the academic point of contact for EMGS students at the Vienna campus and assist with academic planning and course selection.
• Coordinate communication between the Vienna campus and EMGS consortium leadership on admissions, contracts, and credits transfer.
• Plan and coordinate semester course planning in Global History and Global Studies in consultation with program directors.
• Organize regular team meetings and open office hours for students; manage newsletters and internal communications.
• Coordinate day-to-day budget management of the EMGS and Erasmus+ coordination with relevant departments.

Skills

German

English

Organizational skills

Team collaboration

Communication skills

Office tools

Education

Master's or diploma in humanities/social sciences/cultural studies

PhD desirable

Tools

Office suites

Digital tools

Job description

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The University of Vienna is a cosmopolitan hub for more than 10,000 employees, of whom around 7,500 work in research and teaching. They want to do research and teach at a place that suits their ideas and work together towards answering the big questions of the future. You also appreciate the exchange between disciplines, cultures and generations? We are looking for a/an

Coordinator for the European Master's in Global Studies

40 Faculty of Historical and Cultural Studies

Job vacancy starting: as soon as possible | Working hours: 20,00 | Classification CBA: [KV: §54 VwGr.IVa, Regelstufe 1 ]

Limited contract until: two years, with the option to extend

Job ID: 6420

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Your personal sphere of influence:

The European Master in Global Studies (EMGS) is a two-year, interdisciplinary Erasmus Mundus master’s program jointly offered by the universities of Leipzig, Vienna, Ghent, Roskilde, and Wrocław. Students from around the world spend one academic year at each of the consortium’s two locations, examining global interconnections and globalization processes from historical, social, and cultural perspectives. At the Vienna campus, the focus is on approaches to global history from the Middle Ages to the present. The program is closely linked to the local master’s programs in Global History and Global Studies, as well as to the Global History Research Cluster and its doctoral program.

You will work closely with the academic program leadership, the spokespersons of the Research Cluster, and the academic assistant. In doing so, you will independently handle day-to-day coordination tasks within your agreed-upon area of responsibility. Overall academic responsibility and budgetary authority remain with the program leadership; you will coordinate overarching cluster activities with its spokespersons.

• You will serve as the academic point of contact for EMGS students at the Vienna campus and will assist them, in particular, with academic planning, course selection, and finding a suitable advisor for their master’s thesis. For administrative matters, you coordinate communication with the relevant departments.
• You organize communication and workflows between the Vienna campus and the EMGS consortium leadership, particularly regarding admission, student contracts, and the transfer of academic credits.
• You coordinate the semester‑by‑semester course planning in the areas of Global History and Global Studies, as well as the integration of relevant courses from other degree programs and faculties in consultation with the respective program directors.
• You coordinate Vienna’s participation in the consortium’s joint events and attend consortium meetings, winter and summer schools, as well as final conferences and graduation ceremonies. A total of approximately 15–20 days of international travel per year is allocated for this purpose.
• Together with the academic assistant and the relevant university departments, you will plan and coordinate the events for the EMGS and the local master’s program in Vienna, including Welcome Day, the End-of-Term Event, the spring excursion, and the master’s thesis conference.
• You will organize regular team meetings, open office hours for students, and dialogue with the elected student representatives.
• You will draft and distribute the newsletter
• You will coordinate the day-to-day budget management of the EMGS in collaboration with the program management and the institute’s secretariat, particularly with regard to expense reports, student union fees, tuition fees, and EMGS Travel Grants.
• You will be responsible for Erasmus+ coordination for the program, specifically the review and preparation of mobility documents, nominations, study period confirmations, and learning agreements, and will coordinate the necessary approvals with the relevant departments.

This is part of your personality:

• A completed master's or diploma degree in the humanities, social sciences, or cultural studies; a Ph.D. is desirable
• An interest in global history and global studies, as well as in interdisciplinary and international collaboration.
• Strong organizational skills and an independent, structured, and reliable work style. You are able to set priorities and keep track of tasks and deadlines even when multiple projects are underway simultaneously.
• Excellent oral and written communication skills, as well as a courteous and professional demeanor when interacting with students, faculty, administrative staff, and international partners.
• Enjoyment of regular contact with students and of supporting them throughout their academic careers.
• An open, approachable, and respectful attitude, intercultural competence, and sensitivity to diverse life and academic situations.
• Ability to work in a team and collaborate, as well as the ability to address different concerns, mediate between them, and develop solutions together.
• Excellent written and spoken German and English skills.
• Proficiency in using common Office applications and digital tools for communication and collaboration.
• Willingness to undertake regular international business trips, including those lasting several days, totaling approximately 15–20 travel days per year.

The following are also considered an asset:

• Experience in academic coordination, higher education management, or project management, particularly in international study programs.
• Experience advising and supporting international students.
• Knowledge of university structures and processes, particularly regarding academic program organization and international mobility.
• Experience in organizing academic events, public relations, as well as in producing newsletters and maintaining websites.
• Experience in the administrative management of third-party funding, budgets, or travel expenses.

What we offer:

You will take on a multifaceted role with the autonomy to shape your work within an internationally networked master’s program. Working closely with the program directors and the spokespersons of the research cluster, you will contribute to the further development of the Vienna campus and its international partnerships. You will contribute your own ideas for shaping the curriculum, academic exchange, and networking, and oversee their implementation. In doing so, you will gain experience in strategic academic management at the intersection of international degree programs, university profile development, and academic collaboration—a valuable foundation for future leadership roles in higher education. Collaboration with European partner universities and your involvement in Vienna’s Global History initiative will also open up a wide range of opportunities for you to establish and deepen international contacts. A collegial team consisting of program directors, academic assistants, and university contacts will support you in your work.

Your workplace is located at the Institute for Economic and Social History in the main building of the University of Vienna, centrally situated on Vienna’s Ringstraße and with excellent public transportation connections. You will be working at a university that ranks among the top 100 universities worldwide in the Times Higher Education World University Rankings 2027.

Vienna offers a high quality of life with a wide range of cultural activities, a well-developed public transportation network, and diverse recreational opportunities—from its parks and the Danube floodplains to the Vienna Woods. Its location in the heart of Europe and its proximity to the Czech Republic, Slovakia, and Hungary also make the city an attractive starting point for cross-border exchanges and exploration.

The position is fully funded by EMGS-EU grants allocated to the Vienna office and is initially limited to two years. The prospect of continued employment depends on the program’s continued funding.

The gross monthly base salary for a full-time basis is 3.510,3 euros, paid 14 times a year. Relevant prior experience will be credited in accordance with applicable regulations.

We look forward to new personalities in our team!
University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity . We lay special emphasis on increasing the number of women in senior and in academic positions among the academic and general university staff and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.