HR Administration & Records Specialist

Osce; Wien; On-site; EUR 42,000 - 51,000; Full time

Benefits offered by this job

Cigna medical insurance

OSCE Provident Fund

Job summary

OSCE Secretariat in Vienna seeks an HR Administration Assistant to support timely HR services, manage staff records, and assist with internships, visas, and secondments. The role requires handling confidential data under HR rules and coordinating with HR officers and other units.

Regular interaction with clients in the Secretariat and OSCE missions is expected, with a focus on accurate processing, documentation, and adherence to procedures.

Qualifications

• Excellent oral and written English communication.
• German language knowledge is an asset.
• Proficiency with Microsoft Office suite.
• Experience with ERP/HR information systems desirable.

Responsibilities

• Leave administration: manage requests, records, and inquiries.
• Protocol, residence and host-country administration support.
• Internships and other personnel categories administration.
• Maintain personnel records, certificates and employment verifications.
• HR administration support to missions and status tracking.
• General administrative and secretarial support to the Unit.

Skills

English communication

German knowledge

MS Office proficiency

ERP/HRIS knowledge

Education

High School Diploma / GED

University degree in a relevant field (or substitute for experience)

Tools

Microsoft Office

ERP/HR information system

Job description

OSCE Secretariat in Vienna seeks an HR Administration Assistant to support timely HR services, manage staff records, and assist with internships, visas, and secondments. The role requires handling confidential data under HR rules and coordinating with HR officers and other units.

Regular interaction with clients in the Secretariat and OSCE missions is expected, with a focus on accurate processing, documentation, and adherence to procedures.