HR Administration & Policy Assistant

Organization for Security and Co-operation in Europe; Wien; On-site; EUR 42,000 - 51,000; Full time

Benefits offered by this job

Cigna medical insurance

OSCE Provident Fund

Job summary

OSCE Secretariat in Vienna is seeking an HR Administration Assistant to support accurate HR administrative services and personnel records. You will handle staff and non-staff personnel administration, internships, leave processing and routine HR correspondence.

Under supervision, you will apply established policies and templates, escalate sensitive matters, and collaborate with HR officers and units across the organization. Strong English communication and discretion are essential.

Qualifications

• Excellent written and verbal communication skills in English.
• Experience handling confidential information with discretion.
• Ability to draft routine official correspondence.
• Familiarity with electronic records and filing structures.
• Experience in HR administration in an international environment is a plus.

Responsibilities

• Process and verify HR administrative data and records.
• Support interns and non-staff personnel onboarding and offboarding.
• Maintain personnel files and issue standard certificates.
• Assist with mission-related HR correspondence and secondment admin.
• Provide front-line HR information and routine status updates to clients.

Skills

Excellent English communication

German language knowledge (asset)

MS Office proficiency

HRIS/ERP system experience

Education

Secondary education with HR/administration training

University degree in a relevant field (substitute for up to 2 years)

Tools

MS Office

ERP/HRIS system

Job description

OSCE Secretariat in Vienna is seeking an HR Administration Assistant to support accurate HR administrative services and personnel records. You will handle staff and non-staff personnel administration, internships, leave processing and routine HR correspondence.

Under supervision, you will apply established policies and templates, escalate sensitive matters, and collaborate with HR officers and units across the organization. Strong English communication and discretion are essential.