Head of Warehouse Projects

knuspr; Wien; Hybrid; EUR 120,000 - 190,000; Full time

Benefits offered by this job

Daily meal support €4/day

Hybrid work options

Growth opportunities

Bonusly recognition

Wellbeing & team events

Xtra membership

Referral rewards

Job summary

Rohlik Group is seeking a Head of Warehouse Projects to lead the delivery of major CapEx automation projects across Europe. You will own end-to-end execution from retrofit to new site layouts, coordinating with Engineering, Procurement, Facilities, and Operations.

This role requires strong program management, vendor governance, and hands-on ownership to ensure on-time, on-budget commissioning and handover to local teams. Regular international travel is expected.

Qualifications

• 5+ years leading large-scale CapEx delivery projects in warehouse automation.
• Engineering degree in Industrial, Mechanical, Mechatronics or related field.
• Strong vendor management and cross-functional leadership.
• Hands-on ownership with risk management and meeting deadlines.
• Willingness to travel internationally across Europe.

Responsibilities

• Own end-to-end delivery of warehouse implementation projects from kickoff through commissioning.
• Drive program schedules, budgets, resourcing, and critical-path milestones.
• Manage external contractors and vendors on-site to meet quality and delivery commitments.
• Collaborate with Solution Design, Automation, Procurement, Facilities, and Operations.
• Lead testing, commissioning, handover, and operational readiness.

Skills

CapEx project delivery

Warehouse automation

Project governance

Vendor management

Cross-functional leadership

Travel readiness

Education

Engineering degree

Tools

G2P/AS-RS systems

Conveyors

Racking systems

Job description

At Rohlik, we own our end-to-end operations — from in-house technology and automated distribution centers to last-mile delivery. Delivering thousands of products same-day requires an operational backbone built on advanced warehouse automation, goods-to-person (G2P) systems, and highly efficient intralogistics.

The Automation department leads large-scale warehouse projects across the Group, enabling safe, high-performing, and customer-centric fulfillment operations in all our markets. As Head of Warehouse Projects, you will own the delivery execution of major CapEx implementation projects — from retrofits and G2P integrations in legacy sites to full layout rollouts for new expansion sites across Europe.

You are the single point of accountability for bringing approved designs to life. Taking an signed-off operational layout, you will drive the entire program through site readiness, vendor management, budget control, and commissioning — delivering fully operational sites on time, on budget, and ready for local teams.

Why this role is exciting

• Single point of ownership: You own the delivery execution end-to-end — holding ultimate accountability for whether complex, multi-million euro automation projects land on time and perform as expected.

• Cutting-edge automation: Direct hands-on delivery of large-scale CapEx projects involving advanced goods-to-person (G2P/AS-RS) systems, conveyors, racking, and automated material handling.

• European expansion scope: Play a central role in scaling Rohlik’s operational footprint across multiple European countries.

• High organizational visibility: Interface directly with leadership across Automation, Engineering, Procurement, Facilities, and Operations.

• High-impact execution: Transform theoretical engineering designs into fully functioning, high-throughput fulfillment hubs.

What you will own and deliver

• End-to-End Delivery: Own the execution of warehouse implementation projects (fit-outs, retrofits, and new site layouts) from project kickoff through commissioning, go-live, and operational handover.

• Program & Schedule Management: Drive project plans, schedules, budgets, resourcing, and critical-path milestones, taking accountability for keeping all deliverables on track.

• Vendor & Site Governance: Manage external contractors, equipment vendors, and integrators on-site, ensuring quality standards and delivery commitments are met.

• Cross-Functional Integration: Coordinate with Solution Design, Automation, Procurement, Facilities, and Operations to translate designs into built assets — actively resolving technical and scheduling conflicts as they arise.

• Risk Management & Escalation: Identify project dependencies and risks early, maintaining structured RACI matrices and resolving blockers proactively.

• Testing & Operational Readiness: Lead commissioning, testing, and operational sign-off, ensuring clear handover, ongoing maintenance ownership, and troubleshooting protocols for local teams.

• Stakeholder Reporting: Provide clear, structured project status, risk, and financial variance reporting to leadership and project stakeholders.

What we are looking for

• 5+ years of experience leading large-scale CapEx delivery projects in warehouse automation, material handling, or industrial manufacturing.

• Engineering degree (Industrial, Mechanical, Mechatronics, or a related technical field).

• Technical literacy in automation: Solid practical understanding of material handling systems, conveyors, racking, and goods-to-person (G2P / AS-RS) technologies to effectively manage vendors and engineering partners.

• Proven delivery leadership: Exceptional organizational skills with a track record of running complex critical paths, project budgets, and multi-vendor environments.

• Strong communication & presence: Clear, confident presentation skills with the ability to influence cross-functional stakeholders and direct external vendors.

• Hands-on, ownership mindset: Highly proactive approach to anticipating risks and stepping into operational details to keep projects moving.

• Willingness to travel: Flexibility for regular international travel across our European site network.

Nice-to-haves:

• Project Management Certification (PMP, PRINCE2, IPMA Level C+, or equivalent).

• Background in e-commerce, retail fulfillment, or high-throughput logistics automation.

• Familiarity with next-generation logistics robotics and emerging warehouse technologies.

What’s in it for you

• Fair & competitive pay - A strong fixed salary with transparent rules. No hidden bonus games, your contribution is valued clearly.

• Daily meal support - You’ll receive €4/day in meal support for the company canteen to enjoy a warm lunch and keep your energy high.

• Life-friendly flexibility - Hybrid work options (depending on role), trust-based collaboration, and paid vacation days above statutory minimums.

• Grow with Gurkerl - We are scaling fast and you can grow with us just as quickly. Learn, own projects, and create real impact.

• Recognition & culture - Your efforts matter. Celebrate colleagues and be recognized through Bonusly credits for outstanding teamwork.

• Wellbeing & activity - Supportive working environment with opportunities for team events, challenges, and an office culture focused on wellbeing.

• Xtra membership - Free Gurkerl Xtra membership and exclusive benefits.

• Referral rewards - Help us hire great talent and enjoy rewards aligned with group referral policy.

• Team spirit - A friendly, supportive team that acts quickly, helps each other, and celebrates together.

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