Experienced Clinical Trials Assistant (m/w/d), Vienna

IQVIA; Wien; Hybrid; EUR 30.000 - 36.000; Vollzeit

Zusammenfassung

IQVIA in Vienna seeks an experienced Clinical Trials Assistant (m/w/d) for a sponsor-dedicated Clinical FSP team. The role blends office work in Vienna with home-office flexibility, supporting trial master file delivery and regulatory documentation.

You will assist CRAs and RSU, manage TMF documents, and coordinate study materials while mentoring junior staff and contributing to process improvements. Fluency in German (C1) and English are required, with 2–4 years of clinical research admin

Qualifikationen

• Bachelor’s degree in life science or equivalent; or HS diploma with life science/pharma apprenticeship.
• 2–4 years of administrative support experience in clinical research or related roles.
• Knowledge of GCP/ICH regulatory guidelines.
• German language at C1 level and good English proficiency.
• Proficiency with MS Office and ability to manage multiple projects.

Aufgaben

• Assist CRAs and RSU with updating and maintaining TMF and project documents.
• Prepare, file, distribute and archive clinical documentation and reports per SOPs.
• Review study files for completeness and accuracy on a periodic basis.
• Coordinate Clinical Trial Supplies and tracking information for CRFs and data flow.
• Serve as central contact for project communications and documentation.
• Mentor less experienced Clinical Trial Coordinators and assist with onboarding.
• May lead study teams and participate in quality/process improvement initiatives.
• May accompany CRAs on site visits for monitoring duties after training.

Kenntnisse

German language proficiency (C1)

English language proficiency

Communication skills

Organizational skills

Planning skills

Independent work ability

Prioritization

Multitasking

Ausbildung

Bachelor’s or higher in life science

High School Diploma with life science/pharma apprenticeship

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Jobbeschreibung

The IQVIA sponsor-dedicated Clinical Functional Service Partnerships (Clinical FSP) department issupporting our client’s project team in the execution of clinical trials.Joining the team provides the opportunity to work with the preparation and documentation of clinical research projects in different therapeutic areas. You will be involved in data management, creation of study related documents and correspondence with internal departments, research sites and our client to ensure a complete and accurate Trial Master File delivery.

We currently offer the exciting opportunity to join the sponsor dedicated team as experienced Clinical Trials Assistant (m/w/d) in full-time and work in a mixture of office-based in Vienna and in home-office.

RESPONSIBILITIES

Assist Clinical Research Associates (CRAs) and Regulatory and Start-Up (RSU) team with accurately updating and maintaining clinical documents and systems (e.g., Trial Master File (TMF)) that track site compliance and performance within project timelines.

Collaborate with clinical team on the preparation, handling, distribution, filing, and archiving of clinical documentation and reports according to the scope of work and standard operating procedures.

Assist with periodic review of study files and completeness.

Collaborate with CRAs and RSU on the preparation, handling and distribution of Clinical Trial Supplies and maintenance of tracking information.

Coordinate the tracking and management of Case Report Forms (CRFs), queries and clinical data flow.

Act as a central contact for the clinical team for designated project communications, correspondence and associated documentation.

Act as a mentor for less experienced Clinical Trial Coordinators and assist with training and onboarding of new colleagues.

May serve as subject matter expert for business processes.

May lead Clinical Trial Coordinators study teams.

May participate in departmental quality or process improvement initiatives.

May occasionally accompany CRAs on site visits to assist with clinical monitoring duties upon completion of required training.

REQUIRED KNOWLEDGE, SKILLS AND EXPERIENCE

Bachelor’s or higher-level degree preferable in life science or High School Diploma and apprenticeship in life science, the medical or pharmaceutical field or office management.

2-4 years of administrative support experience in clinical research, e.g. as Clinical Trials Assistant, Project Assistant, inhouseCRA, Study Start-Up Assistant.

Knowledge of applicable clinical research regulatory requirements, i.e., Good Clinical Practice (GCP) and International Conference on Harmonization (ICH) guidelines.

Fluent languages skills in German on at least C1 level and good command of English.

Computer skills including working knowledge of Microsoft Word, Excel and PowerPoint.

Effective communication, organizational and planning skills.

Ability to work independently and to effectively prioritize tasks while working on multiple projects.

Ability to establish and maintain effective working relationships with coworkers, managers and clients.

Flexibility to visit our client's office within the Vienna region on a regular basis.

Monthly gross salary: starting at 3.000 EUR basic - an overpay according to skills and working experience is possible.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.