Executive Office & Operations Lead

The Kusnacht Practice AG; Lavamünd; Hybrid; EUR 42.000 - 65.000; Vollzeit

Zusammenfassung

The Kusnacht Practice AG in Austria seeks an experienced Office Manager & Executive Support professional to oversee daily office operations, lead the reception team, manage facilities and coordinate cross-functional projects in a high-service healthcare environment.

You will support selected C-level executives and doctors, manage calendars and travel, handle onboarding and offboarding, and maintain discretion and confidentiality in all activities. Fluent German and English are required.

Qualifikationen

• Experience in office management or executive support.
• Ability to lead a reception/front-office team with discretion.
• Strong hospitality mindset and service orientation.
• Project-management experience with cross-functional delivery.
• Fluent German and English (C1) in writing and speaking.

Aufgaben

• Oversee daily office operations with high standards of service and discretion.
• Manage facilities, suppliers, equipment, invoices and budgets.
• Lead reception team including scheduling and coverage.
• Ensure welcoming experience for clients and partners; escalate issues as needed.
• Support onboarding/offboarding and workplace arrangements.
• Provide administrative support to C-level executives and doctors; manage calendars and travel.
• Coordinate leadership meetings, workshops and team events.
• Lead cross-functional projects from planning to implementation.
• Maintain project plans, status reports and logs; update Chief of Staff.
• Handle confidential client, employee and business information.

Kenntnisse

Office management

Executive support

Project coordination

Leadership

German/English fluency

Ausbildung

Bachelor's degree or equivalent

Tools

Microsoft Office

Project management tools

Jobbeschreibung

The Kusnacht Practice AG in Austria seeks an experienced Office Manager & Executive Support professional to oversee daily office operations, lead the reception team, manage facilities and coordinate cross-functional projects in a high-service healthcare environment.

You will support selected C-level executives and doctors, manage calendars and travel, handle onboarding and offboarding, and maintain discretion and confidentiality in all activities. Fluent German and English are required.