Executive Assistant & Project Coordinator (Real Estate AI)

Jobtailor; Wien; Vor Ort; EUR 45.000 - 65.000; Vollzeit

Zusammenfassung

Jobtailor is seeking an experienced executive assistant to support the managing director and group companies in Vienna. The role requires organizing meetings, preparing materials, and coordinating schedules with clients and partners.

Responsibilities include meeting minutes, budget support, and event coordination. Candidate should demonstrate reliability, strong communication, and comfort in direct client contact, with travel as needed.

Qualifikationen

• Experience in executive assistance, project management, marketing, or comparable fields.
• Structured and independent working style.
• High reliability.
• Enjoyment of organization, communication, and close collaboration with senior management.
• Very good German language skills.
• Good English language skills.
• Confident use of MS Office, especially Outlook, Excel and PowerPoint.
• Comfortable with direct client contact, including telephone communication.

Aufgaben

• Collaborate with owner and managing director for group companies.
• Coordinate scheduling and calendars with partners, clients and teams.
• Attend meetings and manage client relations independently.
• Take and organize minutes for internal and external meetings.
• Prepare presentations and meeting materials.
• Support project planning, implementation and control.
• Assist with budget preparation and monitoring.

Kenntnisse

Executive Assistance

Project Management

Client Relations

Communication

Real Estate Interest

AI Interest

Driver's License

Tools

MS Office

Outlook

Excel

PowerPoint

Jobbeschreibung

Jobtailor is seeking an experienced executive assistant to support the managing director and group companies in Vienna. The role requires organizing meetings, preparing materials, and coordinating schedules with clients and partners.

Responsibilities include meeting minutes, budget support, and event coordination. Candidate should demonstrate reliability, strong communication, and comfort in direct client contact, with travel as needed.