Executive Assistant & Operations Coordinator, MedTech

Biopharma Asia; Wien; Hybrid; EUR 58,000 - 93,000; Full time

Benefits offered by this job

Annual bonus

Vacation days

Parental leave

Well-being reimbursement

Insurance plans

Job summary

Johnson & Johnson in Vienna, Austria, is seeking an Executive Assistant & Operations Coordinator for the Surgery Austria unit. You will support the General Manager and leadership team, manage calendars, travel, and meeting logistics, and coordinate governance and events across multiple functions.

You will collaborate with Sales, Marketing, Tender & Contracting, Finance, and HR to drive operational excellence in a fast-paced MedTech environment. Fluency in German and English is required.

Qualifications

• Experience as Executive Assistant, Team Assistant, Office Manager, Event Coordinator or similar operational role.
• Strong organizational and project coordination skills with multiple priorities.
• Experience coordinating meetings, events, projects with multiple stakeholders.
• Experience with budget tracking, purchase orders, invoices and supplier management is an advantage.
• Experience in MedTech, Healthcare, Pharmaceuticals or regulated industry is preferred.
• Excellent written and verbal communication in German and English.

Responsibilities

• Provide administrative support to GM and Surgery Leadership Team.
• Manage calendars, travel arrangements, meetings, and related processes.
• Prepare presentations, reports and leadership updates.
• Coordinate governance, meetings, events and congress participation.
• Support commercial and governance activities across functions.
• Coordinate cross-functional projects and operational initiatives.
• Develop templates, trackers and tools to improve efficiency.

Skills

Accountability

Administrative Support

Data Capturing

Detail-Oriented

Diary Management

Document Management

Microsoft Office

Travel Planning

Typing

Communication skills

Tools

Microsoft 365

Job description

Johnson & Johnson in Vienna, Austria, is seeking an Executive Assistant & Operations Coordinator for the Surgery Austria unit. You will support the General Manager and leadership team, manage calendars, travel, and meeting logistics, and coordinate governance and events across multiple functions.

You will collaborate with Sales, Marketing, Tender & Contracting, Finance, and HR to drive operational excellence in a fast-paced MedTech environment. Fluency in German and English is required.