Document & Business Administrator (m/f/d)

TECCON Consulting GmbH; Österreich; Vor Ort; EUR 45.000 - 55.000; Vollzeit

Benefits dieser Stelle

Selbstorganisierte Aufgaben

Langfristige Anstellung

Flexi time & Work-Life-Balance

Fortbildungsmöglichkeiten

Kollegiales Team

Entwicklungsmöglichkeiten TECCON Group

Zusammenfassung

TECCON Consulting GmbH in Österreich sucht eine/n engagierte/n Fachkraft für Dokumentenverwaltung in Vollzeit am Standort Schaftenau.

Sie unterstützen die Dokumentenlebenszyklen, stehen Nutzern als Ansprechpartner zur Verfügung und arbeiten an Workflow- und Systemadministration, Zugriffsverwaltung sowie Audit-Readiness.

Qualifikationen

• Berufserfahrung im Dokumentenmanagement, Qualitätsbetrieb oder vergleichbare Unterstützung.
• Kenntnisse von Lebenszyklus-Management, Metadaten und Audit-Trails.
• EDMS-Kenntnisse, ideal Veeva Vault/Documentum.
• Gute MS Word/Excel Kenntnisse; Erfahrung mit Ticketsystemen vorteilhaft.

Aufgaben

• Dokumentenverwaltung mit Metadaten, Versionierung und Klassifizierung.
• Lebenszyklus-Management von Dokumenten unterstützen.
• Nutzer-Support bei Dokumenten, Workflows und Systemfragen.
• Workflow- und Systemadministration, Dashboards und Vorlagen unterstützen.
• Zugriffsverwaltung nach Prinzip der geringsten Privilegien.
• Datenintegrität, Nachverfolgbarkeit und Prüfbereitschaft sicherstellen.
• Prozess- und Systemverbesserungen begleiten.

Kenntnisse

Dokumentenverwaltung

Dokumentenlebenszyklus

Datenintegrität

IT-Kenntnisse

Ausbildung

Erfahrung in reguliertem Umfeld

Tools

Veeva Vault

Documentum

Microsoft Word

Excel

Jobbeschreibung

Vollzeit | Schaftenau

Are you an expert in your field, ready to apply your know-how to exciting projects?

Join the Hamburger TECCON Group, a team of over 450 professionals specializing in IT, engineering, and business. We develop innovative solutions for prestigious clients, aiming to discover and nurture human potential by creating tailored connections between companies and talents. Bring your expertise to our projects and actively shape the future.

Deine Aufgaben

• Document Administration: You ensure the accurate and compliant administration of controlled documents, including content, formatting, metadata, classification, naming, ownership, and version information.
• Document Lifecycle Management: You support document creation, review, approval, finalization, retirement, and ownership changes in accordance with defined procedures and permissions.
• User Support: You provide day‑to‑day support for document, workflow, and system‑related questions, resolve issues where possible, and escalate complex matters when required.
• Workflow & System Administration: You process approved administration requests and support workflow corrections, reporting, dashboards, templates, and selected system configuration activities.
• Access Management: You maintain authorized user roles, group assignments, access restrictions, and selected system data while applying least‑privilege and confidentiality principles.
• Data Integrity & Traceability: You maintain accurate activity records and supporting evidence to ensure data integrity, traceability, and inspection readiness.
• Process Support: You support system implementations, migrations, testing, user guidance, and continuous process improvement activities.

Dein Profil

• Education & Experience: You bring professional experience in document administration, business administration, records management, quality operations, or a comparable support function, ideally in a regulated or controlled environment.
• Document Management: You have a good understanding of document lifecycles, metadata, version control, workflows, audit trails, and role‑based access.
• EDMS Knowledge: You have practical experience with an electronic document management system; experience with Veeva Vault, Documentum, or similar platforms is an advantage.
• IT Skills: You are proficient in Microsoft Word and Excel and ideally have experience with ticketing tools, reporting, dashboards, templates, or controlled document formatting.
• Quality & Compliance: You are experienced in following controlled procedures and maintaining accurate, complete, and traceable records.
• Communication: You communicate clearly and confidently, enjoy supporting users, and have a strong service and solution‑oriented mindset.
• Attention to Detail: You work accurately, systematically, and reliably and consistently follow through on assigned tasks.
• Language Skills: You have proficient written and spoken English skills. Additional languages are an advantage.
• Audit & Inspection Readiness: Experience supporting audits, inspections, system implementations, migrations, or process improvement initiatives is an advantage.

Deine Benefits

• Exciting, self‑organized and responsible tasks
• Long‑term employment relationship, pleasant working atmosphere in a young, dedicated team
• Flexi time agreement, flexible working time model, work‑life balance
• Opportunities for specialization and subject‑specific further education and training
• Extremely collegial team with a friendly approach
• Various development opportunities within the TECCON Group

The gross annual salary is at least EUR 50.000 but of course we offer overpayment in line with the market, depending on qualifications and professional experience.