Clinical Site Coordinator

Milestone One AG; Wien; On-site; EUR 40,000 - 60,000; Full time

Job summary

Milestone One AG in Wien is seeking a Site Coordinator to support clinical study sites in trials. The role is vital for ensuring effective communication between sponsors and sites, managing patient enrollment, and maintaining accurate study documents.

The ideal candidate has a degree in life sciences, at least 2 years as a site coordinator, and is fluent in English and the local language. The position requires flexibility and strong problem-solving abilities.

Qualifications

• Minimum of 2 years of on-the-job experience as a site coordinator.
• Ability to work in a fast-paced environment with short timelines.
• Fluent English and local language required.

Responsibilities

• Act as the main line of communication between the Sponsor and the site.
• Assist in scheduling and preparation for monitoring visits.
• Track patient enrollment and support project timelines.

Skills

Ability to effectively communicate in stressful situations

Problem-solving skills

Flexibility in working hours

Education

University degree in Life Science (pharmacy, nursing, lab analytics)

Job description

Milestone One is a Site Enabling Services organization with global headquarters in Zug, Switzerland. We understand what clinical study sites need and our overall mission is to support sites in stronger study delivery.

Job Description

The Milestone One Site Coordinator role supports a Clinical Study Site in clinical trial related activities according to ICH-GCP, protocol requirements within Study specific defined timelines and enrollment goals.

The function of the role may include, but not limited to, any/all of the following:

• Actas the main line of communication between the Sponsor or CRO and the site.
• Ensureresponse to feasibility questions are provided in due time.
• Assistin scheduling and preparation for all types of monitoring visits at the medical institution/research center.
• Be present and available to respond to monitors duringall types of monitoring visits conducted at the medical institution.
• Trackpatient enrollment and actively supportthe medical site and CRO/Sponsor team in meeting project timelines and enrollment goals.
• Maintainstudy specific and general tracking of documents at the site level.
• Accurate and timely data entry into study specific EDC systems and timely resolution of data clarification queries issued for the site.
• Timely reporting and follow up on Reportable Adverse Events and Protocol Deviations.
• Proper handling, accountability and reconciliation of investigational products and clinical supplies.
• Collect, handleand maintainall site-specific regulatory documents as needed.
• Facilitateand support the contract and budget negotiations at the site level.
• SupportInvestigator and Site payments and processes as needed.
• Scheduleand/or performstudy procedures as per study requirements and delegation of responsibilities.
• Preparefor and participatein onsite study audits or regulatory agency inspections.

Qualifications

• A university degree in Life Science, preferably in pharmacy, nursing or lab analytics.
• Minimum of 2 years of on-the-job experience as a site coordinator
• Ability to work in a fast-paced environment, with short timelines and multiple tasks to be completed simultaneously.
• Ability to effectively communicate in stressful situations and demonstrate the ability to problem-solve in an effective and efficient manner.
• Flexibility in working hours may be required depending on the schedule of study procedures and/or patient visits.
• Fluent English andLocal Language