Aviation Training Records Specialist - Vienna

CAE; Wien; On-site; EUR 40,000 - 55,000; Full time

Benefits offered by this job

Relocation support

Job summary

CAE's Business Aviation Training Centre in Vienna (Schwechat) seeks a Training Administration – Instructor Records Specialist to manage instructor training folders, oversee training documents, and maintain the completed records database, supporting accurate audits and timely responses to client requests. The role is full-time and permanent with relocation assistance to Vienna.

Occasional holiday work may be required; experience with aviation regulations and training systems is beneficial, and a

Qualifications

• 2 years or more experience in administrative, records management, training administration, or data entry role.
• Experience maintaining accurate electronic records and databases.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and Word.
• Experience managing multiple tasks and working to deadlines in a fast-paced environment.
• Strong attention to detail with a high degree of accuracy when handling confidential information.
• Background in Aviation sector or aviation records is preferred.

Responsibilities

• Builds and maintains Instructor Training Folders.
• Distributes appropriate training documents as necessary.
• Maintains database of completed records.
• Audits folders for accuracy.
• Assists clients with training records requests.
• Invigilate EASA compute examinations for pilot qualifications and certification, as required.
• On a weekly basis ensure Aircraft Publications are renewed and kept up to date, where applicable.
• On a weekly basis obtain Library updates and place in all relevant locations.
• Assist with general administration duties as required.
• Any other duties as may be required.

Skills

Administrative experience

Customer service

Organized and detail oriented

Team player

Ability to multi-task

Tools

Microsoft Excel

Outlook

Word

Database management

Job description

CAE's Business Aviation Training Centre in Vienna (Schwechat) seeks a Training Administration – Instructor Records Specialist to manage instructor training folders, oversee training documents, and maintain the completed records database, supporting accurate audits and timely responses to client requests. The role is full-time and permanent with relocation assistance to Vienna.

Occasional holiday work may be required; experience with aviation regulations and training systems is beneficial, and a