Administrative Assistant (m/f/d)

Octapharma Austria; Wien; Vor Ort; EUR 35.000 - 42.000; Vollzeit

Benefits dieser Stelle

Meal subsidy

Training & education

Health promotion

Parking & transport

Company events

Zusammenfassung

Octapharma Pharmazeutika Produktionsges.m.b.H. Vienna site is seeking a detail‑oriented administrative professional to support the Clinical Research & Development department.

You will manage general administrative tasks, organize meetings and trips, handle invoices, and assist in onboarding/offboarding activities for new staff. The role requires strong IT skills, fluency in English and German, and the ability to work well in a team while meeting tight deadlines.

Qualifikationen

• Very good IT skills and proficiency with common software
• Professional use of English and German, written and oral
• Ability to work efficiently in a team and meet tight deadlines
• Strong interpersonal communication and organizational skills
• Self-motivated, proactive with attention to detail

Aufgaben

• General administrative tasks in Clinical R&D
• Organize meetings and travel and related documentation
• Manage incoming invoices and report facility/IT issues
• Coordinate onboarding and offboarding of new employees
• Assist in clinical trials and other department projects
• Liaise with internal departments as needed

Kenntnisse

IT skills

English & German

Team player

Deadline oriented

Interpersonal skills

Attention to detail

Self-motivated

Ausbildung

Secondary education or higher

Jobbeschreibung

Job-ID: 63598

Location: Wien, AUT

Job Level: Professionals

Category: Research and Development

Employment Type: Permanent position

Become part of a vital chain and contribute to our common goal of making people’s lives better. Octapharma is one of the largest human protein manufacturers in the world, developing and producing medicines sourced from human plasma and human cell lines. We are a privately‑owned company, where the warmth of family meets the scale of a global organisation.

With over 1700 employees, the Octapharma site in Vienna is the largest production site, and successful research and development location.

Your Main Tasks And Responsibilities

• Handling of general administrative tasks within the Clinical R&D department


• Organization of meetings and business trips and related documentation


• Management of incoming invoices, reporting of facility and IT equipment issues on department level


• Organizing Onboarding and Offboarding activities for new employees


• Various assistance in clinical trials, other departmental projects and ordering study equipment


• Contact with internal departments as needed

Your expertise and ideal skill set

• Completed education (Secondary school or higher)


• Work experience in pharmaceutical industry is a plus


• Very good IT‑Skills


• Professional use of English and German language, both written and oral


• Ability to work efficiently in a team environment, to work to tight deadlines


• Strong interpersonal communication and organizational skills


• Self‑motivated, proactive with attention to detail

Your department - where you make an impact

• We, the Clinical Research & Development department, conduct clinical research to develop new products and ensure their safe and effective use throughout their overall life‑cycle. Our ultimate focus in our daily work is on increasing patient health and safety.

Thrive with us

• Company restaurant & meal subsidy


• Training & further education


• Health promotion


• Parking spaces and good public transport connections


• Company and team events

Enjoy these attractive benefits! You can find all offers here: Benefits

The minimum gross salary according to the collective agreement (chemical industry) is EUR 3.463,06 based on 38 hours per week (full‑time). As we strive to offer a salary that reflects your individual profile and qualifications, there is a willingness to pay above the minimum salary.

It´s in our blood

We live diversity and stand for equal opportunities as an employer! We therefore look forward to receiving your application - regardless of age, gender, origin, sexual orientation, and religion.

Do you have any questions? Then get in touch with your contact person.

Mrs. Johanna Proksch, MA

Octapharma Pharmazeutika Produktionsges.m.b.H.

Oberlaaer Straße 235, 1100 Wien

T: [phone] - 4299

Want to find out more about us?

Visit our website Octapharma Career and follow us daily on LinkedIn.

About Octapharma

Octapharma is one of the largest human protein manufacturers in the world, developing and producing human proteins from human plasma and human cell lines. We employ more than 11,000 people worldwide to support the treatment of patients in 120 countries with products across three therapeutic areas: Immunotherapy, Haematology and Critical Care. With seven R&D sites and five state‑of‑the‑art manufacturing facilities in Austria, France, Germany, and Sweden, Octapharma also operates over 195 plasma donation centres across Europe and the US. With four decades of experience, we are committed to advancing patient care worldwide.