Remote Project Admin & Operations Coordinator

GE Vernova; Argentina; A distancia; ARS 1.200.000 - 1.800.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Relocation Assistance Provided

Remote work

Descripción de la vacante

GE Vernova is seeking a Project Management Admin to support the regional operations team by handling key administrative tasks, coordinating project activities, and aligning financial and logistical processes for successful project execution. The role involves document management, invoicing support, procurement coordination, and cross-functional collaboration with auditors and stakeholders.

The ideal candidate holds a Bachelor’s degree in a related field, has at least 2 years of project

Formación

• Bachelor’s degree or equivalent experience in business administration, project management, engineering or related field.
• Minimum 2 years of experience in project administration
• Proficiency in Microsoft Office Suite and project management software.
• Attention to detail and ability to multitask in a fast-paced environment.

Responsabilidades

• Provide administrative support to project managers and team members on ongoing projects and operational portfolio
• Support reporting and data entry for: PPM, Billing plans, invoicing information
• Coordination for invoice preparation and collection of documentation for sub-contractors (TTI)
• Assist PM in Reviewing the cost positions and back charge to the right cost lines
• Assist PM in Bank Guarantee preparation and support for Letter of Credit review
• Billing Draft Preparation with the customers which have specific invoice formats… Kind of invoices, drafts to be sent to customer for approval
• Support PMs in aligning communications to customers in the right template and following up with all internal/external functions for Project related activities
• Assist project managers in preparing and maintaining project documentation, including Bank Guarantees, insurance documents, and other contractual records.
• Support cash collection activities and coordinate with relevant teams to ensure timely receipts, ensure collection of PDs
• Coordinate project logistics, including scheduling, transportation, and delivery of materials or equipment.
• Support project procurement processes, including preparation and tracking of purchase orders, Goods Receipt Notes (GRN), logistics coordination, and supplier payment processing.
• Prepare, distribute, and manage project reports and correspondence ; PPM to understand the open commitments and outstanding billing milestones
• Monitor project progress and update status reports : project closeouts …etc
• Organize, govern, and maintain archives and document ensuring all project files are accurately stored and updated.
• Organize sub-regional reviews : punch list items follow up, project specific meetings.
• Keep reporting on: sales, CM, billing, cash and PDs by sub-region on weekly basis
• Support onboarding of new project team members.
• Act as a bridge between auditors and OTR team/PMs to provide relevant information to support audit process.

Conocimientos

Attention to detail

Multitasking

Team collaboration

Educación

Bachelor’s degree or equivalent in business administration, project management, engineering or related field

Herramientas

Microsoft Office Suite

Project management software

SAP

Descripción del empleo

GE Vernova is seeking a Project Management Admin to support the regional operations team by handling key administrative tasks, coordinating project activities, and aligning financial and logistical processes for successful project execution. The role involves document management, invoicing support, procurement coordination, and cross-functional collaboration with auditors and stakeholders.

The ideal candidate holds a Bachelor’s degree in a related field, has at least 2 years of project