Recruiting Operations Specialist

cookunity; Buenos Aires; Vor Ort; ARS 91.106.000 - 136.660.000; Vollzeit

Benefits dieser Stelle

Get paid in USD

Remote work

15 days vacation

Zusammenfassung

CookUnity is seeking a Recruiting Operations Specialist to own day-to-day workflows that keep hiring moving across regions. You will coordinate interviews, manage reference checks, and administer Greenhouse while partnering with recruiters and People Operations.

You will drive data quality, reporting, and cross-functional process improvements, balancing hands-on execution with scalable improvements in a fast-paced startup environment.

Qualifikationen

• 4+ years of experience in recruiting operations or coordination in a fast-paced environment.
• Experience supporting multiple recruiters and managing complex interview schedules across time zones.
• Strong hands-on ATS experience, including workflow configuration, data management, and reporting; Greenhouse experience preferred.
• Excellent organization, attention to detail, and ability to drive process improvements.

Aufgaben

• Own interview scheduling and logistics across departments and time zones, including executive interviews and case presentations.
• Manage the reference-check workflow and coordinate outreach, calls, and forms with recruiters.
• Oversee recruiting administration: requisition setup, job postings, approvals, offers, and handoffs to People Operations.
• Administer Greenhouse ATS and related tools, maintain interview plans, scorecards, templates, and permissions.
• Keep recruiting data accurate through audits and clear standards; resolve data-quality issues promptly.
• Maintain recurring pipeline and CRM reports, surface bottlenecks, and provide actionable recommendations.
• Improve workflows and handoffs, explore automation/AI to reduce repetitive work, test outputs carefully.
• Create documentation and training materials, help teams adopt processes, and partner on cross-functional improvements.
• Handle sensitive candidate and employee information with discretion and in line with data-protection requirements.

Kenntnisse

Recruiting ops

Interview scheduling

Data reporting

Bilingual EN/ES

Attention to detail

Tools

Greenhouse ATS

Google Sheets

BI dashboards

Jobbeschreibung

About CookUnity:

Food has lost its soul to modern convenience. And with it, it has lost the power to nourish, inspire, and connect us. So in 2018, CookUnity was founded as the first-of-its-kind platform that connects the world with the source of truly great food: chefs. Today, CookUnity delivers 50 million meals a year from the industry's best chefs to homes all over the country. Fresh. Ready-to-eat. And crafted with the passion that nourishes body and soul.

Unwilling to stop there, CookUnity is expanding beyond delivery to become an ever-innovating marketplace focused on our singular mission: empower Chefs to nourish the world.

If that mission has you hungry in more ways than one, you've found the right job posting.

The role:

Great hiring depends on thoughtful coordination, reliable systems, and clear processes. As a Recruiting Operations Specialist, you'll own the day-to-day workflows that keep hiring moving at CookUnity, from interview scheduling and reference-check coordination to recruiting systems, data, and reporting.

Reporting to the Senior Manager of Talent Acquisition, you'll partner with recruiters, hiring managers, and People Operations across regions. You'll balance hands-on execution with practical improvements that reduce manual work, strengthen data quality, and create a smooth experience for candidates and hiring teams. This is an opportunity for someone who enjoys both getting the details right and finding better ways to work.

Responsibilities:

• Own interview scheduling and logistics across departments and time zones, including executive interviews, case presentations, rescheduling, preparation materials, and timely candidate communication.
• Manage the reference-check workflow, from collecting contact details and coordinating outreach, calls, and forms to tracking completion and documenting feedback in partnership with recruiters.
• Manage recruiting administration, including requisition setup, job postings, approval tracking, offer documentation, and handoffs to People Operations.
• Own day-to-day administration of Greenhouse ATS and support related recruiting tools, maintaining interview plans, scorecards, templates, and permissions, and troubleshooting issues.
• Keep recruiting data accurate and consistent through regular audits, clear standards, and timely resolution of data-quality issues.
• Maintain recurring pipeline and CRM reports, surface bottlenecks and missing feedback, and turn findings into practical recommendations.
• Improve workflows and handoffs, and use automation and AI thoughtfully to reduce repetitive work, testing changes and reviewing outputs carefully.
• Create clear documentation and training materials, help hiring teams adopt consistent processes, and partner on cross-functional operational improvements.
• Handle sensitive candidate and employee information with discretion and in accordance with applicable data-protection requirements.

Requirements:

• 4+ years of experience in recruiting operations or coordination, with demonstrated ownership of workflows and process improvements in a fast-paced environment.
• Experience supporting multiple recruiters and managing complex interview schedules across teams and time zones.
• Strong hands-on ATS experience, including workflow configuration, data management, and reporting; Greenhouse experience is strongly preferred.
• Strong spreadsheet and reporting skills, with the ability to spot inconsistencies, identify patterns, and explain what the data means.
• A track record of improving processes, documenting workflows, and helping stakeholders adopt new ways of working.
• Excellent organization, attention to detail, and follow-through, with the judgment to prioritize competing requests and resolve issues independently.
• Excellent written and verbal communication skills in English and Spanish, and a thoughtful approach to candidate and stakeholder relationships.
• Comfort with hands-on administrative work, curiosity about automation and AI, and discretion when handling confidential information.

Nice to have:

• Experience with Gem or recruiting CRM workflows, LinkedIn Recruiter, Canditech, or scheduling platforms.
• Experience building dashboards or recurring reports in Google Sheets or business-intelligence tools.
• Practical experience with no-code automation, system integrations, or AI-assisted workflows.
• Experience in a startup or scaleup with a lean, global Talent Acquisition team.

Learn More About CookUnity

We believe great leadership starts with alignment on vision, values, and ways of working. To give you deeper insight into who we are and what we're looking for, we invite you to explore: CookUnity's Leadership Principles - The values and behaviors that guide how we operate, collaborate, and scale.

We hope this provides valuable insight into our culture and product vision. If this excites you, we'd love to connect!

Benefits

• Get paid in USD
• Work remotely: design the life that you want
• Enjoy 15 days of vacatio