Receptionist & Facilities Assistant

Information Technology - Confidential; Partido de Vicente López; Presencial; ARS 600.000 - 900.000; Jornada completa

Descripción de la vacante

Information Technology - Confidential in Buenos Aires seeks a proactive Receptionist & Facilities Assistant to support daily office operations and assist across departments in a dynamic IT environment.

Responsibilities include handling calls, coordinating bookings, managing mail and logistics, inventory, access control, and supporting HR, Finance, Marketing and Legal. Intermediate to advanced English is mandatory for effective communication.

Formación

• Currently pursuing a relevant degree at university.
• Minimum 3 years of experience in similar receptionist/administrative roles or in large headcount environments.
• Strong proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• English level: intermediate to advanced (mandatory).

Responsabilidades

• Answer, screen, and route incoming calls; welcome clients, visitors and vendors.
• Coordinate bookings for couriers, taxis/remises, meetings and catering.
• Manage national and international shipments and logistics coordination.
• Maintain office supplies and inventory; organize storage areas.
• Oversee access control, parking, and visitor passes; log vendors and guests.
• Support remote work equipment procurement and dispatch.
• Provide general administrative support to HR, Communications, Marketing, Legal, Finance and Management.
• Respond to facility service tickets and assist with host program and employee anniversaries.
• Follow EHS policies and participate in training for continuous improvement.

Conocimientos

Communication skills

Customer service

Time management

Team support

Problem solving

Educación

Currently a university student in Business Administration / Economics / Foreign Trade / Labor Relations / Communications / Architecture / Design / Psychology or related field

Herramientas

Microsoft Excel

Microsoft Word

PowerPoint

Microsoft Outlook

Descripción del empleo

Schedule: Monday to Friday, 9:00 AM – 6:00 PM

About the Role

We are looking for a proactive and detail-oriented Receptionist & Facilities Assistant to support our daily office operations, provide administrative assistance across various departments, and help maintain a smooth, safe work environment.

Key Responsibilities

• Reception & Communications: Answer, screen, and route incoming calls and internal mail. Welcome clients, visitors, and vendors at the office.
• Service & Reservations Management: Handle bookings for courier services, taxis/remises, meeting rooms, and catering services.
• Mail & Logistics Operations: Manage national and international shipments and tracking. Coordinate with logistics entities (couriers, customs). Handle logistics requirements for employee onboarding and offboarding.
• Inventory & Office Supplies: Purchase and monitor stock for coffee station, cafeteria, and stationery supplies to prevent shortages. Maintain order, labeling, and organization in the supply storage room.
• Access & Visitor Control: Manage access systems, parking spaces, and visitor passes. Maintain digital/physical logs for vendors, contractors, and guests while ensuring compliance with security protocols.
• Remote Work Equipment: Oversee procurement and dispatch of teleworking equipment and supplies.
• Financial & Administrative Support: Process and follow up on received invoices; update the operational expenditure (OpEx) spreadsheet. Provide general support to staff departments (HR, Communications & Marketing, Legal, Finance, and Management).
• Ticketing & General Assistance: Respond promptly to facility service tickets and resolve requests in a timely manner. Assist with employee anniversary gifts and support the Host Program.
• Adhere to Occupational Health, Safety, and Environmental (EHS) policies and report any unsafe conditions, incidents, or environmental impacts.
• Understand occupational hazards, adhere to preventive measures, and assist in emergency response procedures.
• Participate in assigned training sessions and propose continuous improvement initiatives for the EHS system.

Requirements

• Education: Current university student pursuing a degree in Business Administration, Economics, Foreign Trade, Labor Relations, Communications, Architecture, Design, Psychology, or related fields.
• Experience: Minimum of 3 years of experience in similar roles or within large-headcount companies.
• Technical Skills: Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Language Skills: Intermediate to advanced English level (Mandatory)