Office Manager and Finance Administrator

BTS; Buenos Aires; Presencial; ARS 600.000 - 1.100.000; Jornada completa

Descripción de la vacante

BTS Argentina is seeking a hands-on professional to run day-to-day administrative and financial operations, including client invoicing, vendor payments, cash flow and office administration. The role offers autonomy and visibility, reporting directly to the Head of Office and to Finance, and serving as the face of BTS with banks, accounting firms and local vendors.

You will collaborate across finance, HR and office ops to streamline processes, support payroll, travel logistics and onboarding, and

Formación

• 2+ years of experience in financial, accounting, or office administration.
• Knowledge of Argentine labor, tax, and invoicing regulations (AFIP/ARCA, social security contributions).
• Advanced Excel skills.
• Experience systematizing or automating processes.
• Active use of AI tools day to day, whether at work or personally.
• Fluent in Spanish & Intermediate/advanced English (coordination with other offices in the region).

Responsabilidades

• Manage invoicing, collections, cash flow and client expenses.
• Support accounting close, bank reconciliation and HQ reporting.
• Coordinate vendor invoices, payments and corporate card reconciliation.
• Manage office operations, suppliers, travel logistics and vendor relationships.
• Support local payroll administration and employee documentation.
• Use automation and AI tools to improve processes and reporting.
• Support recruitment coordination and onboarding of new joiners.
• Coordinate employee Magic Moments and key people moments (hires, exits and long‑term leaves).
• Support ad hoc PX activities and help foster office culture and team engagement.

Conocimientos

Team player

Proactive

Advanced Excel

Automation

AI tools

AFIP/ARCA knowledge

Spanish fluency

English communication

Herramientas

Excel

Descripción del empleo

About BTS

BTS is a global professional services firm founded in 1986 in Stockholm, helping organizations move from strategy to execution through leadership development, coaching, and talent transformation. With over 1,200 experts across six continents, BTS partners with many of the world's largest companies.

The role

We're looking for the person who will run the day-to-day administrative and financial operations of BTS Argentina: client invoicing, vendor payments, cash flow, and general office operations. It's a role with a lot of autonomy and visibility, reporting directly to the Head of Office and to Finance, and acting as the face of BTS with banks, accounting firms, and local vendors.

Key responsibilities Finance & Working Capital

• Manage invoicing, collections, cash flow and client expenses.
• Support accounting close, bank reconciliation and HQ reporting.
• Coordinate vendor invoices, payments and corporate card reconciliation.

Office & Operations

• Manage office operations, suppliers, travel logistics and vendor relationships.
• Support local payroll administration and employee documentation.
• Use automation and AI tools to improve processes and reporting.

People Experience

• Support recruitment coordination and onboarding of new joiners.
• Coordinate employee Magic Moments and key people moments (hires, exits and long‑term leaves).
• Support ad hoc PX activities and help foster office culture and team engagement.

What we're looking for:

Who They Are

• A team player — the role sits across finance, HR, and office ops, so it means constantly coordinating with different people.
• Proactive: escalates a deviation as soon as it's spotted.
• Sound judgment under pressure: knows to pause a beat before a fast decision with financial impact.

What They Bring

• 2+ years of experience in financial, accounting, or office administration.
• Knows (or quickly learns) Argentine labor, tax, and invoicing regulations (AFIP/ARCA, social security contributions).
• Advanced Excel skills.
• Experience systematizing or automating processes.
• Active use of AI tools day to day, whether at work or personally.
• Fluent in Spanish & Intermediate/advanced English (coordination with other offices in the region).

Nice To Have (not Required)

• Prior experience in consulting or professional services firms.
• Genuine interest in AI tools applied to administrative productivity.