Executive & Personal Assistant - C-suite Support (Ea to Cdao)

Patel Mechanical Inc.; Buenos Aires; A distancia; ARS 106.449.000 - 167.277.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Fully remote work environment

Paid Time Off after 6 months

Descripción de la vacante

World Business Lenders, LLC is seeking an Executive & Personal Assistant to provide trusted C-suite support for the Chief Data & Analytics Officer. The role combines executive assistance, reporting coordination, and cross-functional project support in a fully remote capacity.

You will manage calendars across time zones, prepare materials and dashboards, handle expense and vendor coordination, and ensure discreet handling of confidential information.

Formación

• 5+ years of EA experience, preferably supporting C-level executives
• Bachelor’s degree in Business Administration or related field
• Exceptional English communication skills
• Experience managing calendars across time zones
• Proven discretion with confidential information
• Remote work experience and ability to work independently

Responsabilidades

• Manage and maintain the CDAO’s calendar across multiple time zones
• Coordinate domestic and international travel with detailed itineraries
• Prepare presentations and briefing materials with dashboards/reports
• Support recurring reports and performance summaries for leadership
• Review reports for completeness and accuracy prior to distribution
• Summarize reports into clear executive briefings
• Assist in tracking documentation and compliance deliverables
• Coordinate with vendors and external partners
• Take notes during meetings and ensure timely follow-ups
• Handle expense reporting and invoice processing
• Communicate directives and timelines clearly across stakeholders
• Assist with personal tasks with high discretion

Conocimientos

Executive support

Calendar management

Cross-functional coordination

Microsoft Office

Excel

English communication

Discretion

Remote work

Educación

Bachelor's degree in Business Administration

Related field experience

Herramientas

Zoom

Teams

PowerPoint

Dashboards

Descripción del empleo

Executive & Personal Assistant - C-suite Support (Ea to Cdao)

World Business Lenders, LLC

World Business Lenders (WBL) provides general purpose short-term real estate collateralized commercial loans to a broad customer base comprised of small and medium sized businesses throughout the United States that lack access to traditional funding. WBL services its loan portfolio and loan portfolios for third parties, specializing in the management of non-performing loan pools and REO.- WBL is a U.S.based company that proudly embraces a fully remote workforce.- This opportunity is a Contract/Consultancy position with the flexibility of remote work.- Your typical working hours will be from 9:00 AM to 6:00 PM Eastern Time, Monday through Friday, though additional hours may be required depending on operational needs.- Exceptional proficiency in both spoken and written English is essential for this role.

Overview

In this role, you will provide comprehensive executive and operational support to the Chief Data & Analytics Officer (CDAO). In addition to traditional executive assistant responsibilities, you will support reporting workflows, coordinate cross-functional initiatives, and assist in preparing materials for senior leadership.Your responsibilities will include managing calendars, overseeing logistics, handling financial and administrative tasks, and supporting reporting and operational processes. Strong communication skills, attention to detail, and sound judgment are essential as you work closely with both internal and external stakeholders to ensure smooth execution of priorities.

Responsibilities

• Manage and maintain the CDAO’s calendar, including scheduling across multiple time zones-- Coordinate domestic and international travel, including detailed itineraries and logistics
• Prepare presentations and briefing materials (including working with dashboards and reports as needed)
• Support preparation and distribution of recurring reports and performance summaries
• Review reports and dashboards for completeness, consistency, and accuracy prior to distribution
• Help track and organize incoming analytics and reporting requests from stakeholders
• Ensure requests are clearly documented and aligned with business priorities-- Act as a liaison between teams and stakeholders to ensure alignment on priorities, timelines, and deliverables
• Summarize reports and key business updates into clear, concise briefings
• Prepare business cases and updates for leadership reviews and board-level materials
• Identify operational or reporting bottlenecks and escalated issues with recommended mitigation steps
• Assist in tracking documentation and compliance-related deliverables for the team
• Assist in coordinating with vendors, platform providers, and external partners
• Take notes during key meetings and ensure timely follow ups on action items
• Handle expense reporting, invoice processing, and other financial matters
• Facilitate clear communication of directives, timelines, and expectations across stakeholders
• Assist with personal tasks as needed, maintaining a high level of trust and discretion

Requirements

• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives (experience supporting data, technology, or analytics leaders is a plus)
• Bachelor’s degree in Business Administration, Accounting, or a related field (or equivalent experience)
• Exceptional English communication skills, both written and verbal
• Proven experience managing complex calendars and logistics across time zones
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment
• Demonstrated ability to handle confidential information with discretion
• Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams
• Strong Excel or Google Sheets skills required
• Comfortable working with reports, metrics, and structured data
• Experience supporting reporting or operational workflows is a plus
• Ability to summarize information clearly and effectively for senior stakeholders
• Comfortable working independently in a fully remote environment
• Must be sharp, polished, professional, and resourceful
• Impeccable diligence and attention to detail is required
• Must be flexible, adaptable, and responsive to frequent changes in priorities
• Strong problem solving skills, including planning, coordination, and troubleshooting
• Financial and operational literacy, including experience with budgets and expenses
• Proactive mindset with a strong work ethic and high energy level
• Ability to manage multiple projects and meet deadlines consistentlyEvening / weekend "on call" availability required

Benefits

• Competitive USD Salary
• Enjoy Paid Time Off (PTO) after just 6 months of service
• This is a full-time opportunity
• Enjoy the freedom of a completely remote work environment!